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ITEM: |
ACTION ITEM |
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7. |
Consider Adoption of
Resolution NO. 2024-09 Calling an Election for Directors in Voter Divisions 3,
4 and 5 on November 5, 2024, and Approve Services Agreement with the county
of monterey- Elections Department |
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Meeting Date: |
July 15, 2024 |
Budgeted: |
Yes |
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From: |
David J. Stoldt |
Program/ |
Election Expense |
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General Manager |
Line Item: |
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Prepared By: |
Sara Reyes |
Cost Estimate: |
$410,000
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General Counsel Review: N/A |
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Committee
Recommendation: NA |
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CEQA
Compliance: This action does not constitute a project as
defined by the California Environmental Quality Act Guidelines section 15378. |
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SUMMARY: On November 5, 2024, an election is scheduled for directors in voter Divisions 3, 4 and 5. The Monterey County Elections Department requires that a resolution calling for the November 5 election be adopted by the Board of Directors and submitted no later than August 9, 2024. The proposed resolution is attached as Exhibit 7-A.
The Elections Department has estimated that the approximate cost to conduct the election will be between $7.00 and $10 per registered voter, potentially between $220,000 and $410,000. This authorization seeks $410,000, the maximum estimate using the Election Department rates. Actual amount billed by the Election Department will be based on the final costs calculated after the election. Section 10002 of the Elections Code specifies that the District shall reimburse the County Elections Department in full for the election services performed. Staff requests that the Board authorize the General Manager to enter into a service agreement with the Elections Department (Exhibit 7-B).
RECOMMENDATION: The Board should adopt Resolution No. 2024-09 attached as Exhibit 7-A, calling for an election in voter Divisions 3, 4 and 5 on November 5, 2024; and authorize the General Manager to enter into a service agreement with Monterey County Elections to conduct the election (Exhibit 7-B).
IMPACT ON STAFF/RESOURCES: The Fiscal Year 2024-25 Budget identifies $250,000 under the Election Expenses category to cover the cost of this District election. The authorization is for a not-to-exceed amount of $410,000. If needed, additional funds will be allocated during mid-year budget process in February 2025. In the most recent elections, the District spent $119,628.12 for election expenses based on similar rates for each registered voter.
EXHIBITS
7-A Draft Resolution 2024-09 Ordering an Election in Voter Divisions 3, 4 and 5 on November 5, 2024
7-B Service Agreement for the Provision of Election Services
U:\staff\Boardpacket\2024\07152024\Action
Items\07\Item-7.docx