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ITEM: |
CONSENT
CALENDAR |
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6. |
AUTHORIZE EXPENDITURE OF
BUDGETED FUNDS FOR PURCHASE OF VEHICLE FOR WATER DEMAND DIVISION |
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Meeting
Date: |
October 18, 2004 |
Budgeted: Yes |
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From: |
David A.
Berger, |
Program/ |
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General
Manager |
Line Item No.:
Fixed Assets |
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Prepared
By: |
Rick
Dickhaut |
Cost Estimate:
$17,583 |
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General Counsel Approval: N/A |
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Committee Recommendation: The Administrative Committee reviewed this item on October 6, 2004, and recommended ___________________. |
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CEQA Compliance:
N/A |
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SUMMARY: In response to a Call for Bids, the District has received two bids for a 5-passenger mid-size sedan. The bids are summarized in the following table:
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Budgeted Amount |
Cypress Coast Ford (Ford Taurus LX) |
Cardinal Automotive Group (Suzuki Verona EX) |
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$20,000.00 |
$17,582.63 |
$16,249.51 |
As the table indicates, Cardinal Automotive Group was the low bidder, however, the bid was determined to be non-responsive as it was not submitted in an envelope clearly marked “Mid-Size Sedan Bid” as required, and was consequently opened upon receipt rather than at the time specified in the Call for Bids. More importantly, the bid did not meet all of the specifications in the Call for Bids. Most notably, the vehicle bid did not have anti-lock brakes. The bid from Cypress Coast Ford did meet all specifications and is approximately $2,400 less the budgeted amount of $20,000. A portion of these excess funds will be required to equip the vehicle with a radio, etc.
RECOMMENDATION: District staff recommends that the Board authorize expenditure of budgeted funds to purchase one 5-passenger mid-size sedan from Cypress Coast Ford at a total cost of approximately $17,583. The Administrative Committee considered this matter on October 6, 2004 and voted __ to __ to recommend ____________.
BACKGROUND: The Fiscal Year 2004-2005 Budget includes $20,000 for the purchase of an additional vehicle for the Water Demand Division. In August 2004, a Call for Bids was mailed to six dealerships in the area. A bid notice was also published twice in the Monterey County Herald.
U:\staff\word\committees\Admin\20041006\06\item6.doc