ADMINISTRATIVE COMMITTEE
1.	REVIEW ADMINISTRATIVE COMMITTEE SCOPE OF RESPONSIBILITY ADOPTED ON MARCH 10, 1998
Meeting Date:		May 3, 2005	Budgeted:	N/A
From:		David A. Berger,	Program/	N/A
		General Manager	Line Item No.:
Prepared By:		Sara Reyes	Cost Estimate:	N/A
General Counsel Approval: N/A
Committee Recommendation: N/A
CEQA Compliance: N/A

SUMMARY: The purpose of this item is for the Administrative Committee to review its existing formal “charge” (or scope of responsibility) and determine if it should be updated. If the Committee determines that the charge should be updated, the Committee then would submit it to the Board for consideration and adoption. T

RECOMMENDATION: The committee should review the current charge (UExhibit 1-AU) of the Administrative Committee, determine if the charge should be expanded, and decide on any text change for submission to the Board.

BACKGROUND: Rule 7 B of the Board-adopted MPWMD Meeting Rules establishes an Administrative Committee comprised of three Directors, and states: “Its purpose shall be to advise the Board on administrative matters.” The Charge to the Administrative Committee was adopted at the March 10, 1998 Administrative Committee (UExhibit 1-A)U. Responsibilities of the Committee contained in this Charge document include:

1. To meet as required on the call of the committee chair;
2. To provide timely advice to the Board of Directors of the MPWMD on matters affecting the management and administration of the District including financial, human resources, risk management information technology, purchasing, and other related fields;
3. To undertake other tasks as designated by the Board Chairperson.

Staff researched Board meeting minutes and did not find that the March 10, 1998 Administrative Committee Charge was approved by the Board. On March 14, 2000, the Administrative Committee considered the charge adopted on March 10, 1998 (UExhibit 1-BU) and concluded by consensus that no change was warranted. At the January 29, 2004 Board meeting, the Board voted 7-0 to conduct a discussion on the responsibilities and need for additional committees at the February 19, 2004 Board meeting (UExhibit 1-CU). After further discussion, the Board agreed to continue this item to the February 2, 2004 board workshop so that a preliminary discussion could occur among the Board. At its February 2, 2004 workshop, the item was deferred to a future meeting that has not occurred to date (UExhibit 1-DU).

In the past staff has understood the Committee’s interpretation of its 1998 Charge to include review and recommendation on all District service contracts, consulting agreements and equipment purchases exceeding staff spending authority, prior to Board consideration. At the April 4, 2004 meeting the Committee scheduled a special meeting for April 18 to review the proposed ASR Agreement with Cal-Am, which had not been placed on its agenda. Committee Chairman Edwards advised General Manager Berger after the April 4 meeting that the Committee interpreted its charge to include all proposed contracts and agreements. As Mr. Berger reported at the April 18 Committee meeting, they agreed that this item would be placed on the May 3 Administrative Committee agenda to determine if the Charge should be updated to include review of all contracts and agreements that are scheduled to be considered by the full Board.

EXHIBITS

1-A Charge to the MPWMD Administrative Committee as adopted on March 10, 1998

1-B Minutes of the March 14, 2000 Administrative Committee

1-C Minutes of the January 29, 2004 Board Meeting

1-D Minutes of the February 2, 2004 Special Meeting/Board Workshop

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