ADMINISTRATIVE COMMITTEE

 

5.

REVIEW AND APPROVAL OF ADMINISTRATIVE COMMITTEE CHARGE

 

Meeting Date:
November 10, 2005

Budgeted: 

N/A

 

From:

David A. Berger,

Program/

N/A

 

General Manager

Line Item No.:

 

Prepared By:

Rick Dickhaut

Cost Estimate:

N/A

 

General Counsel Approval:  N/A

Committee Recommendation:  The Administrative Committee reviewed this item on November 10, 2005 and recommended _____________________.

CEQA Compliance:  N/A

 

SUMMARY:  The purpose of this item is for the Administrative Committee to review its existing formal “charge” (Exhibit 5-AU) and determine if it should be updated prior to consideration by the full Board at the December 12, 2005 meeting.

 

RECOMMENDATION:  The committee should review the current charge of the Administrative Committee, determine if it should be modified to include review of all agreements entered into by the District, and if so, decide on text changes for submission to the full Board.

 

BACKGROUND:  Rule 7 B of the Board-adopted MPWMD Meeting Rules establishes an Administrative Committee comprised of three Directors, and states: “Its purpose shall be to advise the Board on administrative matters.”  The current Charge to the Administrative Committee was adopted at the March 10, 1998 Administrative Committee meeting.  Responsibilities of the Committee contained in this Charge document include:

 

  1. To meet as required on the call of the committee chair;
  2. To provide timely advice to the Board of Directors of the MPWMD on matters affecting the management and administration of the District including financial, human resources, risk management information technology, purchasing, and other related fields;
  3. To undertake other tasks as designated by the Board Chairperson.

 

Staff has researched Board meeting minutes for Board meetings subsequent the adoption date and did not find that the March 10, 1998 Administrative Committee Charge was approved by the full Board.  On March 14, 2000, the Administrative Committee considered the charge adopted on March 10, 1998 and concluded by consensus that no change was warranted.  At the January 29, 2004 Board meeting, the Board voted 7-0 to conduct a discussion on the responsibilities of current committees and need for additional committees at the February 19, 2004 Board meeting.  After further discussion, the Board agreed to continue this item to the February 2, 2004 board workshop so that a preliminary discussion could occur among the Board.  At its February 2, 2004 workshop, the item was deferred to a future meeting.  The Administrative Committee again reviewed its scope of responsibility at its May 3, 2005 meeting and it was suggested that all agreements be brought to the Administrative Committee or an ad-hoc committee of the Board for review and discussion.  After further discussion it was agreed that the topic should be discussed by the full Board at a future date.  The development and adoption of committee charges was again discussed at the September 8, 2005 Strategic Planning Workshop when it was concluded that charges for all District committees should be adopted at the December 12, 2005 Board meeting.

  

EXHIBIT

5-A      Charge to the MPWMD Administrative Committee as adopted on March 10, 1998

 

 

 

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