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ADMINISTRATIVE
COMMITTEE |
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6. |
CONSIDER SUPPLEMENTAL
APPROPRIATION AND AUTHORIZATION TO CONTRACT WITH BOOKMAN-EDMONSTON/GEI
CONSULTANTS TO PREPARE COMPARISON OF DESALINATION PROJECT COSTS AND TIMELINES |
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Meeting
Date: |
February 15, 2006 |
Budgeted: |
Proposed in Mid-Year Adjustment |
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From: |
David A.
Berger, |
Program/ |
N/A |
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General
Manager |
Line Item No.: |
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Prepared
By: |
Andrew
Bell |
Cost Estimate: |
$60,000 |
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General Counsel Approval: N/A |
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CEQA Compliance: N/A |
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SUMMARY: This item was deferred from the January 26, 2006 Board meeting at the recommendation of staff and the Administrative Committee in order that it be considered in the context of the mid-year budget adjustment.
District staff submitted a Request for Proposals for evaluation of various aspects of three proposed seawater desalination projects to five engineering consulting firms in December 2005. The projects to be evaluated are the Coastal Water Project proposed by California American Water, the Monterey Bay Regional Desalination Project proposed by the Pajaro/Sunny Mesa Community Services District, and the 7.5 million-gallon-per-day project in Sand City most recently evaluated by MPWMD in 2003 and early 2004. Exhibit 6-A is the Request for Proposals (RFP), including the proposed Scope of Work and the schedule for performing the evaluation and presenting the results at a public workshop of the Board. Exhibit 6-B is the list of consulting firms that were sent the RFP. Proposals were received from three firms: E2 Consulting Engineers, Bookman-Edmonston/GEI Consultants, and Raines, Melton & Carella. A staff committee reviewed the proposals and determined that the superior proposal was submitted by Bookman-Edmonston/GEI Consultants. This firm’s proposal includes an estimated cost of $54,036 to perform the work.
Staff’s recommendation for the consultant providing the superior proposal is provided in Exhibit 6-C, a memorandum from the District Engineer to the General Manager dated January 12, 2006. Attached to the memorandum are the portions of each firm’s proposal showing the project team, project understanding and study approach, and a breakdown of each firm’s estimated costs for consulting services. Reference checks on Bookman-Edmonston/GEI Consultants’ proposed project team are in process the outcome of which will be reported orally at the Administrative Committee meeting.
RECOMMENDATION: If this item is approved as part of the Consent Calendar, the General Manager will be authorized to enter into a contract with Bookman-Edmonston/GEI Consultants to perform the scope of work described in Exhibit 6-A at a total cost not to exceed $60,000. This includes approximately 10 percent above the consultants estimated cost as a contingency in the event of unforeseen tasks to complete the investigation and report.
BACKGROUND: As part of the MPWMD 2005-2006 Strategic Plan adopted by the Board at its October 18, 2005 meeting, the Board directed staff to hold a series of public workshops dealing with several aspects of water supply augmentation. One of the workshops is titled “Water Projects Cost and Timeline Analysis.” The purpose of this workshop is to present information on the major potential water supply projects being proposed for the Monterey Peninsula and surrounding areas. During discussion of an item at the December 12, 2005 Board meeting relating to the Pajaro/Sunny Mesa Community Services District’s North County Desalination Project, the Board directed staff to bring a proposed consultant contract to conduct a comparison of seawater desalination project costs and timelines for consideration at the January 26, 2006 Board meeting.
IMPACTS TO STAFF/RESOURCES: The necessary supplemental appropriation to cover the costs of a contract with a consulting firm to assist staff with the comparison of desalination project costs and timelines is included in the proposed adjustment to the Mid-Year 2005-2006 Budget, Item 19 in this packet.
EXHIBITS
6-A Request for Proposals for 2006 Monterey Peninsula Seawater Desalination Projects Evaluation (December 22, 2005 letter from Andrew M. Bell to five consulting firms)
6-B List of Recipients of Request for Proposals
6-C Recommendation
for Consultant, 2006 Monterey Peninsula Seawater Desalination Projects
Evaluation (January 12, 2006 Memorandum from Andrew Bell to David Berger)
U:\staff\word\committees\Admin\2006\20060215\06\item6.doc