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ADMINISTRATIVE
COMMITTEE |
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4. |
AUTHORIZE EXPENDITURE OF
BUDGETED FUNDS TO AMEND CONTRACT WITH JONES & STOKES ASSOCIATES FOR
PREPARATION OF EIR/EA ON PHASE 1 AQUIFER STORAGE AND RECOVERY PROJECT |
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Meeting
Date: |
June 12,
2006 |
Budgeted: $75,000 (FY 06-07) |
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From: |
David A. BergerGeneral Manager |
Program
No.: 1-2-1-A-3-b Acct. No.
4-7860.04 |
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Staff
Contact: |
Henrietta Stern |
Cost
Estimate: $3,500 |
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General
Counsel Approval: N/A |
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Committee
Recommendation: The Administrative
Committee reviewed this item on June 12, 2006 and recommended _________. |
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CEQA Compliance: N/A |
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SUMMARY: The Board will consider authorizing staff to amend the existing contract with Jones & Stokes Associates (JSA) to add $3,500 to the current not-to-exceed limit of $146,720 to complete the combined Environmental Impact Report (EIR) and Environmental Assessment (EA) for the District’s proposed Phase 1 Aquifer Storage and Recovery (ASR) Project. As shown in Exhibit 4-A, this relatively small cost overrun is due primarily to extra unanticipated work requested by MPWMD early in the EIR process and unexpected requests by the U.S. Army that were beyond the consultant’s control.
RECOMMENDATION: Staff recommends that the Board authorize the General Manager to amend the current contract with JSA to add $3,500 to the current contract limit. The current contract was signed in May 2005, with a best estimate of total EIR costs based on information known at that time. Unexpected changes occurred during the course of the contract as described to the Board in the General Manager’s weekly letters as well as monthly updates at Board meetings. The Administrative Committee reviewed this item at its June 12, 2006 meeting and voted __ to __ to recommend ____. If this item is adopted along with the Consent Calendar, staff will execute a contract amendment for a new not-to-exceed amount of $150,220.
IMPACT TO DISTRICT RESOURCES: The current fiscal year budget did not anticipate a $3,500 cost overrun for the EIR/EA. However, due to a variety of factors, certification of the Final EIR/EA is scheduled for the July 22, 2006 meeting, in the new fiscal year. It is anticipated that the $3,500 will likely be expended in early July 2006. Line item 1-2-1-A-3-b (“ASR Environmental Review”) in the proposed 2006-2007 budget allocates $75,000 for continued ASR investigations. Staff recommends that the $3,500 be included in the $75,000 amount, which is a rough estimate of environmental review needs in FY 206-2007, especially if the District moves forward on a Phase 1 ASR Project. No other specific contract is presently contemplated to use those funds. The proposed budget will be considered by the Board on June 22, 2006 (see Item #22).
EXHIBITS:
4-A Jones & Stokes Associates memorandum dated June 5, 2006
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