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ADMINISTRATIVE COMMITTEE |
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1. |
CONSIDER EXPENDITURE OF
BUDGETED FUNDS FOR CONTRACT AMENDMENT WITH RMC WATER AND ENVIRONMENT CONSULTANTS
FOR SERVICES TO COMPLETE PORTIONS OF A PROPOSITION 50 GRANT-FUNDED INTEGRATED
REGIONAL WATER MANAGEMENT PLAN FOR THE |
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Meeting Date: |
August 21, 2006 |
Budgeted: |
Yes |
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From: |
David A. Berger, |
Program/ |
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General Manager |
Line Item No.: |
2-7 Develop Integrated
Regional Water Management Plan (Prop 50 Grant)Acct. No. 7855.05 |
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Prepared By: |
Larry Hampson |
Cost Estimate: |
$19,096 |
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General Counsel Approval: Approved |
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Committee Recommendation: The Administrative Committee considered this item on August 7, 2006 and recommended ___________. |
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CEQA Compliance: N/A |
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SUMMARY: At the March 20, 2006 Regular Meeting, the Board authorized the General Manager to enter into an agreement with RMC Water and Environment (RMC) for services to complete portions of an Integrated Regional Water Management (IRWM) Plan (IRWM Plan or Plan) for the Monterey Peninsula and adjacent areas. The Plan is being prepared with a Proposition 50 grant from the California Department of Water Resources (DWR) and is being coordinated by the Monterey Peninsula Water Management District (MPWMD).
As part of the scope of work, RMC reviewed documents submitted in 2005 by MPWMD in the Planning Grant and Implementation Grant applications to the State for Prop. 50 funds. Based on comments made by the State on these applications and others from around the State, RMC determined that portions of the proposed MPWMD-sponsored IRWM Plan that were not included in the original scope of work for RMC need improvement in order to meet IRWM guidelines. Because RMC has extensive experience throughout California with developing IRWM Plans, staff agrees with RMC’s recommendations (attached as Exhibit 1-A) and believes that the changes will improve the competitiveness of the MPWMD-sponsored IRWM Plan in future grant applications.
RECOMMENDATION:
If both actions are approved, the not-to-exceed amount for the agreement with RMC Water and Environment would be increased by $19,096 from $146,485 to $165,581.
IMPACT TO STAFF/RESOURCES: RMC’s revised estimate of the cost to complete the Plan is $158,220 (Exhibit 1-B), which is $11,735 more than the original estimate. The not-to-exceed payment amount of $146,485 authorized by the Board on March 20, 2006 did not contain a contingency for unanticipated services such as the additional work recommended by RMC to improve the IRWM Plan. In addition to the increased costs for preparing the Plan, staff believes a contingency of $7,361 should be authorized for unanticipated services RMC would provide under the amended contract. This would increase the not-to-exceed amount for the RMC agreement to $165,581 from the current not-to-exceed amount of $146,485 (a total increase of $19,096).
The Proposition 50 grant from DWR totals $496,957. The proposed budget submitted to DWR for developing the IRWM Plan included reimbursement of up to $19,096 for MPWMD staff services. However, due to current workload, staff cannot complete the additional work recommended by RMC in a timely fashion, so these funds will be allocated to RMC Water and Environment for their services. Below is a summary of MPWMD Board funding authorizations, including the additional funds to be authorized under this item:
Entity Grant Amount
Funds authorized by the Board on 3/20/2006:
City of
Carmel River Watershed Conservancy $15,368
RMC Water and Environment $146,485
Padre and Associates $41,008
Subtotal $477,861
Funds to be authorized on 08/21/2006:
RMC Water and Environment $19,096
Total (as of 08/21/2006) $496,957
According to Rick Dickhaut, Chief Financial Officer, $298,000 in Prop. 50 grant revenue funds and expenditures were included in the 2006-07 Fiscal Year (FY) budget. These amounts will be supplemented at the mid-year budget adjustment from grant funds budgeted, but not expended in FY 2005-06 up to the full amount of the DWR grant.
The staff person responsible for
administration of the contract and supervision of the work is
EXHIBITS
1-A IRWMP
Grant Program Guidelines Checklist
1-B RMC Cost Estimate (Revised June 22, 2006)
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