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3 |
CONSIDER EXPENDITURE OF
BUDGETED FUNDS FOR PURCHASE OF COMPUTER SOFTWARE AND HARDWARE FOR
DISTRICT-WIDE UPGRADES |
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Meeting
Date: |
June 7, 2007
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Budgeted: |
Yes |
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From: |
David A.
Berger, |
Program/ |
Capital Assets |
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General
Manager |
Line Item No.: Account
No. 99-01-9160 |
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Prepared
By: |
Inder-Mohan S. Osahan |
Cost
Estimate: |
$ 34 |
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Chief Financial Officer Review: Yes |
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General Counsel Approval: N/A |
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Committee Recommendation: The Administrative Committee considered this item on June 7, 2007 and recommended ___________. |
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CEQA Compliance: N/A |
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SUMMARY: District staff is requesting authorization to proceed with
the purchase of new equipment for cd/dvd cloning, data redundancy and network
backup. purchase replacement This will also
include servers/ and several
personal computersworkstations, along with new software to pilot/plan
an upgrade for the replacement of all older personal
computers and related software and hardware currently being used. District staff
originally
planned to upgrade this equipmentese computers prior
to June 2006, but due to budgeting constraints, the upgrade project was
postponed to Fiscal Year (FY) 2006-2007.
The
replacement of this equipment was further delayed pending the release of Since there is a
brand new operating system (an office
suite (MS-Office 2007)
that was
released on January 30, 2007. These new releases , made it more is toadvantageous
for the District’s benefit to pilot the project, work
out the bugs and then upgrade to new personal the computers. This
replacement in FY 07-08 will allow the District to upgrade and avoid
repair costs related to failure of the existing equipment. TAs time goes by, the
upgrade to Vista and MS-Office 2007/Vista will make the software used by
the District compatible with that willmay be used by the
majority of the members of the public, consultants and other agencies that the
District interacts with. In addition
to the above equipment, staff is also requesting authorization to
purchase other budgeted equipment for CD/DVD cloning, data
redundancy and network backup.
Exhibit 3-A is a listing
of all equipment to be purchased at this time.
RECOMMENDATION: Authorize the General Manager to purchase computer
equipment in the amount of items as listed on Exhibit-4a
for approximately $3442,600958..
The Administrative Committee
discussed this item on June 7, 2007 and recommended that the Board _____ this
item by a vote of _______.
BACKGROUND: The District has all personal computers on a
three-year replacement schedule and they were last replaced in June 2002. New computers were
originally scheduled for FY 2005-06, but were deferred at that time due to budget
constraints. However,Recently,
since
that time various components including monitors, hard drives,
video cards, network cards and main boards have started to fail requiring
significant repairs; and funds for computer replacements were included in
the FY 2006-07 budget. When the old computers are
replaced, The DDistrict staff also desires
to upgrade to /Vista
to have the
newest versions of software that will be compatible with what will could be
used by the majority of the members of the public, consultants and other
agencies that the District interacts with.
The software package includes Microsoft Word, Excel, PowerPoint and
Outlook. The replaced computers will
either be held for future disposal or traded in pending the development of a
procedure for disposing of all excess furniture and equipment or sold to the
personal computer vendor if the price received is at the market
level comparable to units of this age.
midyear budget
amendment and the FY 2006-2007 Information TTechnology budget includesd
sufficient
funds in the Capital Assets portion of the
budget for these purchases. Funds for the deferred work
station replacements will be moved from FY 2006-07 to FY 2007-08an amount of $
17,925 from the Capital Equipment Reserve to the Fixed Assets and the remaining
$ 25, 033 from the IT budget. As $80,537
was originally reserved for this purpose, excess funds $ 62,612 will remain in
the Capital Equipment Reserve..
3-A IT Equipment List for Replacement and Upgrades
U:\staff\word\committees\Admin\2007\20070607\03\item3.doc