ADMINISTRATIVE COMMITTEE
3.	CONSIDER EXPENDITURE OF BUDGETED FUNDS TO INSTALL WINDOW IN THE DISTRICT’S OFFICE BUILDING
Meeting Date:		July 10, 2007	Budgeted:	Yes
From:		David A. Berger,	Program/	Capital Assets
		General Manager	Line Item No.: Account No. 99-02-9180
Prepared By:		Rick Dickhaut	Cost Estimate:	$16,700
General Counsel Approval: N/A
Committee Recommendation: The Administrative Committee reviewed this item on July 10, 2007 and recommended ______________________.
CEQA Compliance: N/A

SUMMARY: The budget for Fiscal Year 2007-08 includes $18,000 for installation of a window in the Accountant’s Office at 5 Harris Court Building G. District staff has obtained three quotes for purchase and installation of the window as follows:

Contractor	Amount
DMC Construction, Inc.	$12,006
Bethel Construction	$12,075
Wustrack Construction, Inc.	$14,283

A shown in the table, the low bidder for purchase and installation of the window was DMC Construction, Inc. with a bid of $12,006. This bid amount, plus costs for architectural services, permitting, other miscellaneous fees and a ten percent contingency brings the total cost of the project to approximately $16,700.

RECOMMENDATION: District staff recommends that the Board authorize the General Manager to expend budgeted funds of $16,700 to install a window in the Accountant’s office in the District’s office building at 5 Harris Court, Building G.

BACKGROUND: The Accountant’s office in the District’s office building at 5 Harris Court, Building G, is the only enclosed office in the building that is occupied by a staff member full-time, and does not have an exterior window. The District’s 2006-07 budget included the amount of $5,000 for installation of a window in the that office, however, upon receiving a preliminary construction quote it was found that the total cost including permits, architectural fees, construction costs, etc. could be up to $18,000. During the 2007-08 budget process, the Board approved inclusion of $18,000 in the budget for this purpose and directed staff to get additional quotes for installation of the window.

EXHIBITS: None

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