ADMINISTRATIVE COMMITTEE |
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1. |
CONSIDER EXPENDITURE OF
BUDGETED FUNDS FOR THE PURCHASE OF INTEGRATED TECHNOLOGY SUPPORT SOFTWARE |
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Meeting
Date: |
July 16 , 2008 |
Budgeted: |
Yes |
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From: |
Darby
Fuerst, General
Manager |
Program/ Line Item No: |
Computer Equipment and Capital Asset
Purchases
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Prepared
By: |
E.
Sandoval |
Cost Estimate: |
$24,775 |
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General Counsel Approval: N/A
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Committee Recommendation: The Administrative Committee reviewed this
item on July 16, 2008 and recommended __________________. |
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CEQA Compliance:
N/A |
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SUMMARY: Staff
seeks authorization to purchase new, upgraded, and replacement software for use
at the District for various information technology functions. These software
products are used by staff in their daily functions.
RECOMMENDATION: Staff recommends approval of expenditures not-to-exceed $24,775.00 to purchase the items listed in the table below.
ITEMS DESCRIPTION |
ESTIMATED
COST |
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(2) ArcEditor Licenses |
$10,617.75 |
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Feature Analyst License |
$6,435.00 |
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Internet Mapping Service (IMS) License |
$7,722.00 |
TOTAL |
$24,774.75 |
IMPACT TO STAFF/RESOURCES: The FY 2008-09 Information Technology budget includes funds in the Capital Assets portion of the budget for these purchases.
BACKGROUND: As part of the 2005 MPWMD Geographic Information Systems (GIS) Implementation Plan, a phased 5-year implementation strategy was recommended and is being followed by staff. As part of this strategy, a web-based centrally located GIS system was recommended to provide non-technical staff, Board members, and the public access to the spatial information, maps, and data available in the District GIS. At its July 2007 meeting, the MPWMD Board approved the initial phase of a software upgrade from a single-user development system to an enterprise-wide system.
The current GIS database management systems facilitate the technical management of data within a database accessible only by trained staff. This GIS Implementation Plan addresses the ease of use of GIS products being developed for all staff, technical and non-technical, to be able to access and work with this system. A centralized GIS application server will be able to provide easy to use GIS services for staff use via a simplified user interface. A demo web-based mapping application has been developed so that the general public and Board members can access these datasets over a secure internet connection (Exhibit 1-A). This will be an enhancement to the current GIS system and move it towards an enterprise-wide application.
The GIS platform serves many purposes for MPWMD data analysis needs that include: map production, spatial analysis in support of engineering, water resource management, fisheries, conservation, and rationing analysis (Exhibits 1-B & 1-C). All of these functions require the examination of geographic data, management, and dissemination of these data throughout the District. The effectiveness of the GIS to better serve the MPWMD staff will be largely achieved through data management functions which are provided with the Enterprise GIS software.
With the software upgrade from a single-user development system to an enterprise-wide system for GIS needs and the newer version of the digitizing software, staff will be able to successfully create graphic-rich products with greater ease. This will cut down on the total number of yearly licenses that need to be renewed to stay current with the computer changes that are occurring in the IT industry. The alternative solution is to hire additional staff or consultants, but was determined to be a much more costly solution. This will complete a critical component in the GIS Implementation Plan to enhance and build GIS tools for ease of use, analysis, permitting, and conservation needs.
1-A Demo web application
1-B Conservation Permitting and Landscape Analysis Example
1-C Aquifer Storage and Recovery Permit Application Example
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