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ADMINISTRATIVE
COMMITTEE
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7.
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CONSIDER EXPENDITURE OF
BUDGETED FUNDS TO REPAIR ROOFTOP AIR CONDITIONING UNIT AT 5 HARRIS COURT, BUILDING G
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Meeting
Date:
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April 14, 2009
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Budgeted:
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Yes
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From:
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Darby Fuerst,
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Program/
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Services & Supplies/
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General
Manager
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Line Item No.: Facility
Maintenance
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Prepared
By:
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Rick Dickhaut
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Cost
Estimate:
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$3,000
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General Counsel Approval: N/A
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Committee Recommendation: The
Administrative Committee reviewed this item on April 14, 2009, and
recommended _________________.
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CEQA Compliance: N/A
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SUMMARY: One of the five rooftop air
conditioning/heating units (A/C unit) on the District’s office building at 5 Harris Court,
Building G, has failed due to numerous leaks on the evaporator coil. The coil has too many leaks to be repaired
and needs to be replaced. CIM Air, Inc.,
the company that regularly services the five A/C units, has submitted a quote
of $2,999.10 to install a new factory coil.
Due to the fact that the A/C unit cannot be used until it is repaired,
and the lead-time to obtain the new coil from the factory is 2-3 weeks,
District staff has authorized CIM Air to order the part. However, because the total cost of the work exceeds
the General Manager’s $2,000 authorization limit Board, approval is required to
complete the installation when the part arrives.
RECOMMENDATION: Staff recommends that the Board approve
expenditure of $3,000 of budgeted funds to repair the failed A/C unit on the
District’s office building at 5
Harris Court, Building G. The Administrative Committee reviewed this
item at its April 14, 2009 meeting and voted _ to _ to recommend __________.
IMPACT OF STAFF/RESOURCES: The
Fiscal Year 2008-09 budget contains sufficient funds in the Services and
Supplies/Facility Maintenance line item to fund the repair.
BACKGROUND: The District moved into its current office
building at 5 Harris Court,
Building G, in March of 2000. The
building has five rooftop A/C units which are serviced on a regular basis by
CIM Air, Inc. Over the past six months,
one of the A/C units began to lose refrigerant and die was injected into the
system to locate the leak. Since that
time several leaks have been located and repaired, however, the A/C unit has continued
to lose refrigerant. During his latest
visit, CIM’s service technician noted that the evaporator coil on the A/C unit has
developed numerous leaks and can no longer be repaired. Since the A/C unit has lost approximately 90%
of its cooling capacity, it has been shut down in order to avoid damage to the
compressor.
EXHIBITS
None
U:\staff\word\committees\Admin\2009\20090414\07\item7.doc