ADMINISTRATIVE COMMITTEE

 

2.

CONSIDER EXPENDITURE OF BUDGETED FUNDS TO PURCHASE PORTABLE EQUIPMENT FOR PUBLIC OUTREACH EFFORTS

 

Meeting Date:

May 13, 2009

Budgeted: 

Yes

 

 

 

From:

Darby Fuerst,

Program/

Public Outreach

 

General Manager

Line Item No.:

9-7811.5

 

Prepared By:

Stephanie Pintar

Cost Estimate: 

$10,000

 

General Counsel Approval:  N/A

Committee Recommendation:  The Administrative Committee reviewed this item on May 13, 2009 and recommended _________________.

CEQA Compliance:  N/A

 

SUMMARY:   The Public Outreach Committee budgeted $10,000 for purchase of a trade show booth to support outreach efforts during fiscal year 2008-2009.  To complete this objective, staff enlisted the assistance of Keehan & Partners, a local advertizing and design company, to help with researching prices and products.  Staff is requesting authorization to purchase a portable podium table with locking cabinet, two quickscreen banners with stands, an ultra-light weight tri-fold display for table top presentations, a metal collapsible literature stand with carry case.  Also included in the proposal is a hard rolling shipping case that will accommodate the podium table, two quickscreen banners and the table top display.  The estimate from Keehan & Partners includes design and art direction for the banners and ultra light display, printing, and assistance with purchase and delivery of the equipment.

 

MPWMD staff participates in a number of community outreach events each year.  In addition, MPWMD is frequently asked to give presentations to local and regional special interest groups and service organizations and to attend events as an exhibitor.  The addition of portable, packable, lightweight displays and a podium table will enhance the District’s message and image at the events it attends.  The portability will also greatly reduce the amount of staff effort and space needed to prepare for and clean up after an event.

 

RECOMMENDATION: Staff recommends the Administrative Committee support this item with a recommendation that the Board authorize staff to expend a maximum of $10,000 for purchasing public outreach equipment, including limited assistance with price research and preparing the displays for use. 

 

IMPACT TO STAFF/RESOURCES:  Funds are included in the fiscal year 2008-2009 budget.  

 

EXHIBITS

None

 

 

 

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