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ADMINISTRATIVE COMMITTEE |
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4. |
CONSIDER EXPENDITURE OF
BUDGETED FUNDS TO AMEND CONTRACT WITH |
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Meeting
Date: |
June 8,
2009 |
Budgeted: |
Yes |
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From: |
Darby Fuerst, |
Program/ |
2-8-2 and 2-8-4 |
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General Manager |
Line Item
No.: |
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Prepared
By: |
Henrietta Stern |
Cost
Estimate: |
$16,000 |
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General
Counsel Approval: N/A |
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Committee
Recommendation: The Administrative
Committee reviewed this item on June 8, 2008 and recommended ______________________. |
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CEQA Compliance: N/A |
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SUMMARY: The Board will consider authorizing the General Manager to amend an existing contract with Pueblo Water Resources, Inc. (Pueblo) to authorize a maximum of $16,000 for Fiscal Year (FY) 2009-2010 (July 1, 2009 through June 30, 2010) to continue to help District staff carry out MPWMD Rules and Regulations governing Water Distribution Systems (WDS), specifically in regards to hydrogeologic review of well pumping test reports and related tasks. The $16,000 limit would be allocated in two parts, which would be tracked separately in each monthly invoice as follows:
Ø Program 2-8-2, “Hydrologic impact review,” with up to $12,000 as 100% reimbursable from applicants; and
Ø Program 2-8-4, “Technical procedures update,” with up to $4,000 as non-reimbursable.
These funds are based on volume
of work in the current fiscal year and anticipated tasks associated with
updating technical procedures and other non-reimbursable tasks next year. Consultant assistance is needed to help the
Water Resources Division address the technical information provided in the many
WDS applications that are currently active (30 active projects as of June 1, 2009)
in addition to anticipated projects that could be received next fiscal
year. Presently 23 applicants have
completed the Pre-Application step and received application materials from
MPWMD, but have not yet submitted their formal Application package for
processing. Exhibit 4-A is the proposed
scope of work and cost estimate from
The hydrogeologic review is the heart of the WDS permit assessment, and must show that a well (or other water source) will reliably meet the applicant’s needs, will not harm neighboring systems (wells) or harm Sensitive Environmental Receptors as defined in District Rule 11.
RECOMMENDATION: Staff recommends that the Board authorize the
General Manager to amend the current District professional services contract
with
BACKGROUND AND DISCUSSION: Pueblo
has been retained since June 2006 to assist staff with WDS permit
processing. All amounts are maximums;
only actual hours of service are billed.
Invoiced hours submitted by consultants for each applicant are
reimbursed by the applicant before the applicant receives the signed WDS
permit. It is noted that
IMPACT TO DISTRICT RESOURCES: Due to the continued steady volume of WDS applications, with more anticipated in FY 2009-2010 due to increasing restrictions on the availability of California American Water supply for new construction and remodels, consultant assistance is essential to adequately process permit applications and assist the Water Resource Division address technical questions relating to the WDS process.
EXHIBIT
4-A Pueblo Scope of Work and Fee Schedule for FY 2009-2010
U:\staff\word\committees\Admin\2009\20090608\04\item4.doc