for
DHDettman, Aquatic Biologist
BACKGROUND, PURPOSE AND OBJECTIVES
The Monterey Peninsula Water
Management District (District) operates and maintains the Sleepy Hollow
Steelhead Rearing Facility (Facility) as an integral component of the
District’s Mitigation Program for the MPWMD Water Allocation Program and
following its mission statement and legislative directive to manage, augment
and protect water resources for the benefit of the community and environment.
The Facility serves as a temporary holding and rearing environment for fish
that are rescued from habitats in the lower
In 1997, steelhead
in south-central
The purpose of this Task Order is for DHDettman, Aquatic Biologist, who is the Facility’s original designer, to: (a) assist MPWMD staff with ongoing diagnosis, testing and repairs to the water supply system at the Facility during emergencies, which are necessary to prevent the immediate loss of the fish being reared there, (b) review and advise the District on proposals to retrofit the Facility’s intake to withstand and filter out the increasing sediment loads being experienced at the Facility, due to changing conditions in the watershed, and (c) assist District staff in the review and revision of the SHSRF’s RRMP, based on final review comments from NMFS.
DETAILED SCOPE OF WORK FOR
EACH TASK
TASK 1 – PROVIDE ONGOING EMERGENCY SERVICES AT THE FACILITY
Provide Emergency Services at the Facility: During the past two Fiscal Years (2007-2009), DHDettman, Aquatic Biologist assisted District Staff with diagnosis and repairs of the water supply and cooling systems at the Facility during emergency disruptions and failures. Since July 19, 2007, assistance had been provided under a letter authorization from the District General Manager at a cost not-to-exceed $2,000. Later that Fiscal Year, services were requested on three occasions to address a failure of the cooling tower motor, a failure of cold well Pump No. 3, a possible failure of cold well Pump No. 5, and diagnosis and testing of malfunctioning sensors in the Monitrol Control system. Under Task 1, the consultant will continue to provide ongoing emergency-repair consultations according to the terms and conditions of this contract.
Assumptions: Consultant will be available on a 24-hour x 7-day basis to assist District Staff with emergency response issues at the Facility, as needed. Emergency response may be as simple as advising District Staff on recommended diagnosis, testing and repairs, or as complex as coming to the Facility to directly advise contractors completing emergency repairs or modifications to ensure that flow and cooling is maintained for the fish reared at the Facility. The billing rates for on-site services or consultations by phone will be $120/hour, and for travel time will be $65.00/hour, plus $0.55/mile for round trip mileage to the Facility. Time will be billed in quarter-hour increments.
Deliverables: Consultant to provide an Email report on phone consultations and a letter report on any requested responses where travel to the Facility is required.
TASK 2 – REVIEW AND ADVISE STAFF ON PLANS TO RETROFIT THE WATER INTAKE SYSTEM AT THE SLEEPY HOLLWO STEELEHEAD REARING FACILITY
Review Plans to Retrofit the Water Intake at the Facility: The Board has budgeted $11,000 in FY 2009-10 to revise the ten page, February 2003 List Engineering, Inc. report titled “Sleepy Hollow Steelhead Rearing Facility Sediment Control and Intake Retrofit” to reflect current environmental conditions, environmental regulatory constraints, and predictable changes due to the impending removal of San Clemente Dam. Since Mr. Dettman designed and oversaw the original construction of the Facility in 1997 and implementation of the Interim Sediment Retrofit Project in 2003, his input will be invaluable in reviewing any revisions to Intake Retrofit Plan contained in that report. Under Task 2, the consultant will provide ongoing services according to the terms and conditions of this contract.
Assumptions: Consultant will be available by phone within 48 hours of contact to advise staff on Facility redesign problems, and will be able to review draft or final design documents within fifteen working days of receipt by the consultant. The billing rates for consultations, in person, by phone, or in writing will be $65.00/hour. If travel time is needed to attend any design review meetings, it will be at $65.00/hour, plus $0.55/mile for round trip mileage to the meeting place. Time will be billed in quarter hour increments.
Deliverables: Consultant to provide an Email report on phone consultations and a letter report on any requests for document review of revised engineering designs for the Facility’s intake.
TASK 3 – ASSIST THE DISTRICT’S SENIOR BIOLOGIST SUPERVISOR IN THE REVIEW AND FINAL REVISION OF THE DRAFT SHSRF’s RESCUE AND REARING MANAGEMENT PLAN (RRMP)
Review final official comments from NMFS’ formal internal review of the SHSRF RRMP: Since Mr. Dettman designed and oversaw the original construction of the Facility in 1997 and implementation of the Interim Sediment Retrofit Project in 2003, and he was the primary author of the Draft RRMP, his input will be invaluable in reviewing any suggested revisions to the RRMP made by NMFS’ formal scientific reviewers. Under Task 3 the consultant will provide drafts of revised text, tables, or figures in response to the comments from NMFS’ reviewers, which the Senior Fisheries Biologist is unable to respond to on his own.
Assumptions: Consultant will be available by phone within 48 hours of contact to advise staff on revisions to the RRMP that need to me made to respond to the concerns of the NMFS’ reviewers, and will be able to review and respond to NMFS’ comments within fifteen working days of receipt by the consultant. The billing rates for consultations, in person, by phone, or in writing will be $65.00/hour. If travel time is needed to attend any design review meetings, it will be at $65.00/hour, plus $0.55/mile for round trip mileage to the meeting place. Time will be billed in quarter-hour increments.
Deliverables: Consultant to provide drafts of revised text, tables, or figures for the Senior Biologist Supervisor to revise the current Draft RRMP into final form for submission to the Federal record for nationwide public review.
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