ADMINISTRATIVE COMMITTEE

1.	Consider Expenditure of Budgeted Funds to Publish and Distribute MPWMD Newsletter
Meeting Date:		December 8, 2009	Budgeted:	Yes
From:		Darby Fuerst,	Program/	Public Outreach
		General Manager	Line Item No.:	3-1-2
Prepared By:		Arlene Tavani	Cost Estimate:	$16,250
General Counsel Review: N/A
Committee Recommendation: The Public Outreach Committee reviewed this item on November 12, 2009 and recommended publication and distribution of the newsletter.
CEQA Compliance: N/A

SUMMARY: The Public Outreach Committee has developed a newsletter for District-wide distribution in early January 2010. The text and newsletter design were prepared in-house by District staff and the Committee, with review by an outside consultant. The total cost should not exceed $16,250. At the November 12, 2009 Public Outreach Committee meeting, the committee recommended publication and distribution of the newsletter.

The newsletter will update the public on policy changes related to Cease and Desist Order 2009-0060, the District’s rebate program, progress on water supply project development, and the status of the local water supply. An English language version of the newsletter will be mailed throughout the District, and a Spanish language version will be available upon request. The English and Spanish language versions will also be posted to the District’s website.

RECOMMENDATION: Staff requests that the Administrative Committee recommend Board approval of a not-to-exceed amount of $16,250 to fund publication and distribution of a newsletter throughout the District in January 2010.

IMPACT TO STAFF/RESOURCES: The Fiscal Year 2009-2010 Budget includes $20,000 to fund this effort under item 3-1-2, Annual Newsletter. The $16,250 total cost is allocated as follows: purchase design elements/graphics $300; Spanish translation $250; printing $5,300; prepare mailing and postage $10,400.

EXHIBITS

None

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