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ADMINISTRATIVE COMMITTEE |
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5. |
CONSIDER EXPENDITURE OF BUDGETED
FUNDS TO CONTRACT WITH ZONE 24X7 FOR DATABASE ENHANCEMENTS TO ACCOMMODATE
CHANGES RESULTING FROM ADOPTION OF ORDINANCE NO. 144 (AN
ORDINANCE THAT EXPANDS THE REBATE PROGRAM TO INCLUDE GRAYWATER REUSE AND
OTHER TECHNOLOGIES) |
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Meeting Date: |
July
13, 2010 |
Budgeted: Yes |
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From: |
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Program/ |
Conservation |
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General Manager |
Line
Item No.: |
4-1-2-B |
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Prepared By: |
Stephanie Pintar |
Cost Estimate: |
$5,000 |
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General Counsel Review: N/A |
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Committee Recommendation:
The Administrative Committee reviewed this item on July 13, 2010, and
recommended _________________. |
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CEQA Compliance: N/A |
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SUMMARY: Staff is requesting authorization to spend a not-to-exceed amount of $5,000 to address computer programming needs related to adoption of Ordinance No. 144, an ordinance that will amend the Rebate Program to include Graywater Irrigation Systems and other Non-Residential Rebates. The draft ordinance will be considered for first reading on July 19, 2010, and is scheduled for second reading and adoption on August 16, 2010. The effective date of the ordinance is September 1, 2010, to incentivize graywater retrofits that may occur through the summer months while MPWMD and California American Water are promoting graywater irrigation through public workshops and outreach activities.
This funding was contemplated in the Fiscal Year 2010-2011 budget, and has been identified as a necessary expenditure that will occur whenever an ordinance is adopted that modifies the programs managed through the new database program. In communication with Zone 24x7, the contractor who programmed the database, it appears that many of the modifications that will result from adoption of the ordinance can be made at the staff level. There are a minimal number of programming changes that need to be made, and the cost is estimated to be below $5,000.
RECOMMENDATION: Staff recommends the Board authorize expenditure of funds in an amount not-to-exceed $5,000 for programming efforts to accommodate changes for Ordinance No. 144.
IMPACT TO STAFF/RESOURCES: The Fiscal Year 2010-11 budget included $20,000
for Database Project Ordinance Programming to the Water Demand Division database.
Without modifications to the database
for Ordinance No. 144, staff would have to manually process and track the rebates
added by the ordinance. This would
defeat the purpose of the new database, which is to manage all aspects of the
conservation program and to increase accuracy in administration and reporting. Manual
processing of these records impacts the Water Demand Division staff, accounting,
and support services staff.
EXHIBITS
None