ADMINISTRATIVE COMMITTEE |
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2. |
Consider
Expenditure of Budgeted Funds to Amend Contract with |
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Meeting Date: |
October 12, 2010 |
Budgeted: |
Yes |
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From: |
Darby Fuerst, |
Program/ |
1-2-1 A. 1 & |
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General Manager |
Line Item No.: |
2, and B. 1 to 5 |
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Prepared By: |
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Cost Estimate: (est. Cal-Am
reimbursement amount) |
$734,737 ($373,750) |
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General Counsel Review: N/A |
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Committee Recommendation: The Administrative Committee reviewed this
item on October 12, 2010 and recommended _____________. |
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CEQA Compliance: N/A |
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SUMMARY: The
Monterey Peninsula Water Management District (MPWMD or District) and California
American Water (Cal-Am) are preparing to initiate Water Year (WY) 2011
injection operations at the Santa Margarita Phase 1 Aquifer Storage and
Recovery (ASR) site on
Phase 1 Site: The
work at the Santa Margarita Phase 1 ASR site includes a focus on design,
engineering and permitting assistance for acquisition of new land area to
accommodate new water delivery lines to and from other ASR facility sites to
the new Chemical/Electric building at this site. These additional lines and 40-feet wide
easement are needed to facilitate disinfection, circulation and disposal of
water within an expanded ASR system, consistent with the Cal-Am Coastal Water
Project plans. As part of this work, the
site entry, driveway circulation pattern and backflush percolation pit will be
redesigned to accommodate the new pipelines and future uses associated with
them. In addition, it is planned to
complete installation of permanent wellhead automated controls at the site ASR
wells, and permanent electrical control equipment inside the new building
during this period.
Phase 2 Site: The
work at the Seaside Middle School Phase 2 ASR site includes procurement of well
pumping and wellhead piping equipment for use in backflushing operations at the
Seaside Middle School ASR test well that was constructed in Summer 2010. In addition, work at this site will include
formal “baseline” injection testing of this new ASR well. The Seaside Middle School ASR test well was
installed under an accelerated schedule in response to the October 20, 2009
adoption of State Water Resources Control Board Cease and Desist Order WR
2009-0060. It is the District and Cal-Am’s
understanding that this work will comply with Condition 5 of this Order, which
requires Cal-Am to implement “one or more small projects, that when taken
together, total not less than 500 afa [acre-feet per annum] to reduce unlawful
diversions from the river”. Condition 5
further requires that the projects shall be implemented within 24 months of
entry of the Order. The current estimated
yield for a full Phase 2 ASR Project consisting of two ASR wells at this site is
1,000 acre-feet per year.
RECOMMENDATION:
District staff recommends authorization to amend the existing contract
agreement with PWR for the hydrogeologic and engineering technical services
described in Exhibit 2-A, for a not-to-exceed amount of $734,737. Of this amount, an estimated $373,750 will be
from direct reimbursement by Cal-Am under agreements for Phase 1 operation and
maintenance and Phase 2 test well installation. If approved, staff will process an amendment
for this amount in order to continue work on both the Phase 1 and 2 ASR project
elements without delay. The requested
funding authorization includes a 10% contingency amount which would only be
utilized based on written request and authorization by the District.
BACKGROUND:
The proposed work described in this item represents a continuation of past
accomplishments on the Phase 1 and Phase 2 ASR Projects, with technical
assistance from PWR. Given the current
knowledge base and capabilities of the PWR staff that have been assigned to
this work, combined with the desired fast-track schedule for the Phase 2 ASR
component, District staff believes that it is most prudent and efficient to
extend the existing contract with PWR, to avoid delays and duplicative work on
the projects. PWR is prepared and able
to initiate this work in accordance with the current requested schedule, and
has successfully accommodated other past short-notice schedule changes on both
the Phase 1 and 2 ASR project work elements.
PWR’s hourly fee schedule is among the lowest of rates that District
staff is aware of from firms doing comparable technical work in this area, or
from other firms with which the District has recently retained for a similar level
of professional services. This in part,
led to the original contract award by competitive solicitation to PWR (formerly
Padre Associates) for the development of the first full-scale ASR well at the
Phase 1 ASR site. In addition, PWR
currently provides technical assistance to CAW for the ASR component of the
proposed Coastal Water Project. By
retaining PWR for this work, there is greater assurance that the District’s and
CAW’s ASR Project plans will be well coordinated and cost effective.
2-A PWR Proposal for Hydrogeologic and Engineering
Services: Phase 1 and 2 ASR Projects, Fiscal
Year 2010-11 Program, letter of October 7, 2010
U:\staff\word\committees\Admin\2010\20101012\02\item2.doc