ADMINISTRATIVE COMMITTEE

 

5.

CONSIDER EXPENDITURE OF FUNDS TO CONTRACT WITH CJM NETWORKING SOLUTIONS TO PROVIDE INFORMATION TECHNOLOGY SUPPORT AND TO PURCHASE NETWORK STORAGE AND PRINTER REPLACEMENT

 

Meeting Date:
November 9, 2010

Budgeted: 

Partially (as described in Impact on Staff & Resources section)

 

From:

Darby Fuerst

General Manager

Program/

Line Item No.

Data Processing-Acct.

7550; Capital Assets

Accts. 9120 & 9160

 

Prepared By:

Inder-Mohan S. Osahan

and Rick Dickhaut

Cost Estimate:

$ 87,117

 

General Counsel Review:  N/A

Committee Recommendation:  The Administrative Committee considered this item on November 9, 2010, and recommended ____________.

CEQA Compliance:  N/A

 

SUMMARY:  Server infrastructure and technical support has been provided by CJM Networking Solutions (CJM) since April 2002.  CJM has significantly increased the support it provides to the District since the District’s Chief Technology Officer went on medical leave on April 26, 2010.  District staff is requesting authorization of funds for Information Technology (IT) support provided by CJM for the period January 2010 to November 2010, as well as future support from December 2010 to June 2011.

  

There are two components that need to be addressed for the continuity of IT operations at the District.  The list below presents a bird’s eye view of the overall vision and direction the IT plan dictates:

 

A)    IT support

a.       Server support for email, website, fileserver, GIS & Database and backup services.

b.      Tape Library rotation and ensuring there are redundant backups

c.       Helpdesk functions that provides support for staff having any issues with the computers they use on a daily basis.

B)     IT plan implementation

a.       Pilot and then implement Microsoft Sharepoint 2010 server technologies for document management, records, and web site maintenance

b.      Upgrade the servers on a virtualized platform to Windows 2008 r2

c.       Upgrade the desktops to Microsoft Office 2010 as most other agencies have taken the leap already. This includes Microsoft Exchange 2010 server, and Project server 2010.

d.      Upgrade all the desktops based on a virtual environment to rollout new Microsoft Windows 7.

e.       Use the technologies above to overhaul the MPWMD website

                                                               i.      Train staff on web site maintenance, document management and electronic records keeping

                                                             ii.      Pilot and then roll out the production servers for all these projects

 

It is important to note that the funding requested at this time only covers the IT support assistance as described above; and that the IT plan implementation funding requirements will be submitted to the Board at a future time.  The funding required for the IT support assistance is detailed in the following table:

 

 

 

Period

 

Jan-Apr 2010

 

May-Oct 2010

Nov 2010-

Jun 2011

 

Total Cost

No. Months

4

6

8

 

Hours per Mo.

8

50

           64

 

Hourly Charge

$80

$80

$105

 

Monthly Charge

$640

$4,000

$6,720

 

Total Cost

$2,560

$24,000

$53,760

$80,320

 

Additionally District staff would like to purchase two other IT related items at this time.  Those items are detailed in the following table:

 

Quantity

Item

FY 2010-2011 Budget

Budget Amount

 Cost

1

6TB Network area storage

Capital Asset Purchases

   $5,400.00

$1,995.00

1

HP printer replacement

Capital Asset Purchases

     $4,400.00

$4,099.00

 

Sub-Total Purchases FY 2010-2011

 

$9,800.00

 $6,094.00

 

Taxes 8.25%

 

 

$502.76

 

Shipping (est.)

 

 

$200.00

 

Total Purchases FY 2010-2011

 

$9,800.00

$6,796.76

 

 

RECOMMENDATION:   Authorize the expenditure of funds for IT Support from CJM Networking for a not-to-exceed amount of $80,320 for the period January 2010 through June 2011.  In addition, authorize the purchase of network area storage and a printer for a not-to-exceed amount of $6,797.  The Administrative Committee considered this item on November 9, 2010 and recommended that the Board ­­­_______ this item by a vote of _ to _.

 

IMPACT ON STAFF AND RESOURCES:  The FY 2010-2011 budget includes $10,000 for IT support and operations.  Staff recommends that the difference of $70,320 requested for this purpose be added to the budget in the mid-year budget adjustment.  As indicated in the second table, the current budget includes sufficient funding for the network area storage and printer.

 

BACKGROUND:   Server infrastructure and technical support has been provided by CJM since April 2002.  Since April 26, 2010, when Inder Osahan, Chief Technology Officer, went on medical leave, CJM has significantly increased the support it provides.  Additionally, the District has requested that CJM provide a proposal to provide additional support from November 2010 through June 2011.  CJM has not invoiced the District for the period starting January 2010.     

 

EXHIBIT

None

 

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