ADMINISTRATIVE COMMITTEE
4.	CONSIDER ESTABLISHMENT OF AN ANNUAL LIMIT PER DIRECTOR ON EXPENDITURES FOR BOARD CONFERENCE/TRAVEL
Meeting Date:		September 12, 2011	Budgeted:	Yes
From:		David J. Stoldt,	Program/	Service & Supplies
		General Manager	Line Item No.:	Board Expenses
Prepared By:		Suresh Prasad	Cost Estimate:
General Counsel Review: N/A
Committee Recommendation: The Administrative Committee reviewed this item on September 12, 2011 and recommended __________________.
CEQA Compliance: N/A

SUMMARY: At the June 20, 2011 Board meeting, one of the Directors suggested that it might be appropriate to reduce the $14,400 included in the FY 2011-2012 Budget under the Board Expenses category. On July 11, 2011, the Administrative Committee reviewed this item and suggested establishing an annual limit of $1,200 per director for board conference/travel related expenses. If the Board approves the recommendation with the $1,200 annual limit for each director, the Board Expenses fund for FY 2011-2012 Budget could be reduced by $4,635. The amendment to the budget will be made in February 2012 when the mid-year budget adjustment occurs.

RECOMMENDATION: The Administrative Committee should review the list of costs allocated to the Board Expenses category and determine if the Board should consider establishing an annual limit of $1,200 per director on expenditures for board conference/travel and amend the FY 2011-2012 Budget by reducing the Board Expenses category by $4,635. The Administrative Committee reviewed this item on September 12, 2011 and voted _-_ to recommend ______________.

IMPACT TO STAFF/RESOURCES: If the Board approves this item establishing an annual limit of $1,200 per director on expenditures for board conference/travel, money available for directors to attend conferences will be reduced. In FY 2010-2011, $4,005 was spent from the $16,100 that was budgeted for Board Expenses. The current FY 2011-2012 Budget includes $14,400 for the Board Expenses category, of which $13,035 is for board conference/travel related expenses. Shown below is a line-by-line description of the costs allocated to the Board Expenses fund in the FY 2011-2012 Budget.

Board Expenses	Totals	Regis.	Travel	Lodging	Meals	Misc.
Board attendance at luncheon/dinner meetings on behalf of the Board	$300				$300
Two Directors -- Attendance at ACWA Fall Conference/Anaheim	$3,970	$1,270	$500	$2,000	$200
Three Directors -- Attendance at ACWA Spring Conference/Monterey	$1,900	$1,900
One Director -- Attendance at ACWA DC Conference	$2,565	$565	$750	$900	$350
Three Directors -- Unspecified conference	$4,600	$1,500	$1,000	$1,500	$600
Ethics Training -- Two Directors	$750	$300	$300		$150
Plaques/Framed Certificates for Outgoing Board Chair or Directors	$315					$315
Total	$14,400

EXHIBITS

None

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