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ADMINISTRATIVE
COMMITTEE |
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3. |
Consider
EXPENDITURE OF BUDGETED REIMBURSABLE FUNDS TO CONTRACT FOR PREPARATION OF THE
SEASIDE BASIN SALT-NUTRIENT MANAGEMENT PLAN AS A PART OF the Integrated
Regional Water Management Plan for the Monterey Peninsula, Carmel Bay and
Southern Monterey Bay |
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Meeting
Date: |
November 14, 2011 |
Budgeted: |
Yes |
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From: |
Dave J. Stoldt,
General
Manager |
Program/ |
Protect Environmental Quality |
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Line Item
No.: |
Program 2 |
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Prepared
By: |
Jonathan Lear |
Cost
Estimate: |
$ 75,620 ($
75,000 is reimburseable) |
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General Counsel Review: N/A |
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Committee Recommendation: The Administrative Committee reviewed this item on Novermber 14, 2011 and recommended __________________. |
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CEQA Compliance:
N/A |
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SUMMARY:
Over the next two years, the
Monterey Peninsula Water Management District (MPWMD or District) will
coordinate an update of the Integrated Regional Water Management Plan (IRWM
Plan or Plan) for the
This packet contains summaries of the Work Plan, Budget, and Schedule, which are provided as Exhibit 3-A, Exhibit 3-B, and Exhibit 3-C. The IRWM full Work Plan, Budget, and Schedule can be viewed or downloaded at the District’s IRWM web site at: http://www.mpwmd.dst.ca.us/Mbay_IRWM/Mbay_IRWM.htm
A copy of these documents will be available for public inspection at the October 14, 2011 meeting. The MWPMD Board of Directors received a full copy of these documents under separate cover.
In order to receive grant funds, the District must enter into an agreement with the State. Currently, staff has received a draft template of a grant agreement from the State, but the final version, which will include the Work Plan, Budget, and Schedule is not expected to be fully executed until early December 2011. Resolution No. 2010-11, which was adopted by the Board on July 19, 2010, authorized the General Manager to execute a grant agreement with the State.
Because an update of the IRWM Plan must be completed within two years of execution of the grant agreement with the State, staff is requesting conditional authorization to begin three of the nine projects contained in the Work Plan as soon as possible after receiving the final grant agreement from the State. This request was approved at the MPWMD September 19, 2011 Board Meeting.
Staff is requesting conditional authorization for one additional project. Project 2 of the IRWMP Planning grant is to create a Salt-Nutrient Management plan for the Seaside Groundwater Basin.
RECOMMENDATION:
In order to begin the Seaside Basin Salt-Nutirent Management Plan as a part of an update of the Integrated Regional Water Management Plan for the Monterey Peninsula, Carmel Bay, and Southern Monterey Bay Region, staff recommends that the General Manager be authorized to enter into a consultant agreement with Hydrometrics, LLC to complete Project 2 of the IRWMP Planning Grant at a cost of up to $75,620 of which $75,000 would be reimbursed with State grant funds from Proposition 84.
BACKGROUND:
On April 12, 2011, the California Department of Water Resources (DWR) notified MPWMD that the District’s proposal to update the IRWM Plan had been selected for possible funding from bond funds approved with the passage of Proposition 84 for the Integrated Regional Water Management (IRWM) Grant Program. The notification from DWR asked for revisions to the Work Plan and additional documentation as a condition of receiving a grant. MPWMD staff worked with DWR staff to amend the Work Plan, Budget, and Schedule, and submitted the requested changes and documents on August 9, 2011.
The total cost of the Plan is estimated to be $1,804,010, which includes $809,010 in local match from IRWM Plan stakeholders and $995,000 in grant funds. Local match can include expenditures beginning in September 2008 for staff, consultants, and other expenses directly related to projects in the IRWM Plan update proposal.
The grant agreement specifies payment in arrears for expenses associated with the IRWM Plan update. DWR normally requires that all local match be met before reimbursement of expenses begins. However, because of the relatively large local match that is required, the District requested “concurrent drawdown” for reimbursement of grant funds. This will allow each sub-grantee and the District to be reimbursed on a one-for-one basis for each dollar expended up to the local match requirement. In other words, for each dollar spent, DWR will reimburse the District for half of the expense. Once the local match requirement is met, all additional expenses incurred for each project will be 100% reimbursed.
The local match requirement for most of the MPWMD-sponsored project work has already been met with previous program expenses since September 2008. However, some of the project work that MPWMD will be responsible for will require additional local match in the form of staff in-kind services. It is expected that MWPMD will meet its local match requirement over the next two fiscal years.
Sub-grantees will be required to agree to the conditions of the State grant agreement, including the requirement for meeting their local match and the provision for concurrent drawdown of grant funds. The District will review and forward invoice requests from stakeholders for reimbursement to DWR. Reimbursement of work included in sub-grantee invoices will occur after the District receives funds from DWR.
The IRWM Plan update includes tasks to bring the existing IRWM Plan that was adopted by the Board of Directors in November 2007 into conformance with current IRWM standards. The plan adopted in 2007 conformed to Proposition 50 IRWM standards. However, Proposition 84, which was passed in November 2006, included several new requirements that will need to be met in order to qualify for IRWM program grant funds to implement projects. In addition to updating the existing IRWM Plan, there are nine projects that will be carried out over the next two years that will support the IRWM Plan update and help the planning region meets its priorities. The Seaside Basin Salt-Nutrient Plan is one of the nine projects (Project 2).
IMPACT TO STAFF/RESOURCES: Funds for these project expenditures are included in Project Expenditures Line Item 2 “Integrated Regional Water Management” in the Fiscal Year 2010-11 budget adopted by the Board of Directors on June 20, 2011.
EXHIBITS
U:\staff\word\committees\Admin\2011\20111114\03\item3.docx