ADMINISTRATIVE COMMITTEE |
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2. |
Consider Expenditure of Budgeted Funds to AUTHORIZE Contract with DENISE
DUFFY AND ASSOCIATES TO PREPARE CEQA DOCUMENTS FOR WATER PROJECT 2 |
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Meeting Date: |
December 5, 2011 |
Budgeted: |
Yes |
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From: |
David J. Stoldt, |
Program/ |
1-2-1-B |
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General Manager |
Line Item No.: |
3c. ($26,500) 3d. ($40,000) |
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Prepared By: |
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Cost Estimate: |
reimbursable
(Cal-Am) Update
on 12/5/11 |
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General Counsel Review: N/A |
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Committee Recommendation: The Administrative Committee reviewed this
item on December 5, 2011 and recommended ___________________. |
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CEQA Compliance: N/A for contract; supports CEQA compliance
for WP2. |
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SUMMARY:
The Monterey Peninsula Water Management District (MPWMD or District) and
California American Water (Cal-Am) are jointly pursuing Phase 2 of the Aquifer
Storage and Recovery (ASR) program, known as “Water Project 2” (WP2) at the Seaside
Middle School (SMS) site. SMS Well #1
was drilled in 2010 under a California Environmental Quality Act (CEQA)
exemption for a test project. Full CEQA
compliance is needed for SMS Well #1 to be deemed a permanent water supply
project, along with construction of a new SMS Well #2, planned for summer
2012. These two wells, along with
appurtenant facilities, will comprise Water Project 2.
Due to easement conditions
imposed by the Monterey Peninsula Unified School District, certain well
construction activities may only occur when school is not in session (June
through early August 2012). To meet this
timeline, assistance by consultants is needed now to prepare CEQA compliance
documents in early 2012. Based on the
site-specific project components, the CEQA documents will either be an Addendum
or a Supplement to the ASR Phase 1 Environmental Impact Report completed in
2006.
Exhibit
2-A
provides an overview of the WP2 project description, which was provided to
Denise Duffy and Associates (DDA) in late November 2011. Due to printing deadlines for the December 5,
2011 Administrative Committee (AdCom) meeting, a proposal from DDA is not
attached and an update on the schedule and cost estimate will be provided at
that meeting. DDA was selected as a
sole-source consultant due to time limitations and the firm’s prior work and
familiarity at the Water Project 1 site.
RECOMMENDATION:
District staff recommends authorization to retain DDA to prepare CEQA
compliance documents for WP2. The cost
estimate for this planned work will be discussed at the December 5, 2011 AdCom
meeting. If approved by the Board on
December 12, 2011, staff will prepare a contract with DDA immediately. The requested funding authorization will include
a contingency amount which would only be utilized based on written request and
authorization by the District.
IMPACT
ON STAFF/RESOURCES: Planning, design, construction and operation
of the WP2 facilities are ongoing significant District commitments, as
reflected in the MPWMD FY 2011-12 budget under Program 1-2-1-B. Line Item 3c identifies $26,500 for CEQA
environmental review support and Line Item 3d includes $40,000 regulatory
agency permitting, which are the two line item sources directly applicable to
this work (account 4-7860.06). At this
writing (11/30/2011), it is unknown how much will be assigned to which of these
line items to cover the DDA scope of work.
Alternately, budgeted funds could be assigned from the project
contingency and a mid-year budget adjustment could be made in early 2012 if
needed. District staff will continue to
coordinate with Cal-Am on all work elements applicable for direct
reimbursement.
2-A Summary of preliminary project specifications for Water
Project 2
U:\staff\word\committees\Admin\2011\20111205\02\item2.docx