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ADMINISTRATIVE
COMMITTEE |
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1. |
CONSIDER AUTHORIZATION OF CONSULTANT CONTRACT TO PROVIDE
ASSISTANCE WITH INTER-REGIONAL PRIORITIZATION PROCESSES FOR THE INTEGRATED
REGIONAL WATER MANAGEMENT PLAN FOR THE MONTEREY PENINSULA, CARMEL BAY AND
SOUTHERN MONTEREY BAY |
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Meeting
Date: |
February 13, 2012 |
Budgeted: |
Yes |
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From: |
David J.
Stoldt, General
Manager |
Program/ |
Protect Environmental Quality |
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Line Item
No.: |
Program
2-6 |
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Prepared
By: |
Larry Hampson |
Cost
Estimate: |
$ 10,000 ($ 10,000 is reimbursable) |
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General Counsel Approval: N/A |
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Committee Recommendation: The Administrative Committee reviewed this item on February 13, 2012 and recommended ____________. |
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CEQA Compliance:
N/A |
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SUMMARY: The Monterey Peninsula Water Management District (MPWMD or District) received a grant from the California Department of Water Resources (DWR) of $995,000 from Proposition 84 funds to update the Integrated Regional Water Management Plan (IRWM Plan or Plan) for the Monterey Peninsula, Carmel Bay, and Southern Monterey Bay Region. This plan is also referred to as the “Monterey Peninsula” IRWM Plan.
The current request is to approve
authorization to expend up to $10,000 over the next two calendar years to retain
a Consultant to provide assistance with preparation of the Inter-Regional
chapter of the update of the IRWM Plan. Expenditure of these funds would be fully
reimbursable from the DWR grant.
RECOMMENDATION: Staff recommends that the General Manager be authorized to enter into an agreement for services with Susan Robinson for assistance with developing a process to prioritize projects between the Monterey Peninsula IRWM Plan and the Greater Monterey County IRWM Plan for a not-to-exceed amount of $10,000.
The Administrative Committee considered this item at its February 13, 2012 meeting and recommended ______. If adopted with the Consent Calendar, the General Manager would be authorized to enter into an agreement with the described entity.
BACKGROUND: On April 12, 2011, the California Department of Water Resources (DWR) notified MPWMD that the District’s proposal to update the IRWM Plan was selected for funding from bond funds approved with the passage of Proposition 84 for the Integrated Regional Water Management (IRWM) Grant Program. MPWMD executed a grant agreement with DWR in late December 2011.
The update includes tasks to bring the IRWM plan into conformance with Proposition 84 standards and includes nine projects related to the update. The total cost to update the plan is estimated to be $1,634,000. About 61% ($995,000) of this cost will be reimbursed with grant funds. The balance of the project costs ($639,000) will be from cash and in-kind services provided from the stakeholders in the planning region. Local match can include expenditures beginning in September 2008 for staff, consultants, and other expenses directly related to projects in the IRWM Plan update proposal.
MPWMD staff and consultants are responsible for developing a chapter for the Monterey IRWM Plan that would include a description of how inter-regional overlaps are handled between the Monterey Peninsula IRWM Plan and the Greater Monterey County IRWM Plan. The primary area of overlap is in the former Fort Ord area, which is now referred to as the Ord Community. This area was not previously included in IRWM planning efforts.
MPWMD staff worked with Susan Robinson, who is the coordinator for the Greater Monterey County IRWM Plan, to develop a scope of work to write a new chapter for the respective IRWM Plans. DWR awarded grant funding of $20,000 to complete this task. Exhibit 1-A, Scope of Work, is part of the grant agreement executed between DWR and MPWMD. Ms. Robinson would be responsible for a portion of Task D, including outreach to stakeholders in the Greater Monterey County IRWM Plan, facilitating workshops, and assisting with setting objectives and priorities within the Ord Community for inclusion in the Monterey Peninsula IRWM plan. Ms. Robinson’s rate is $75/hour.
The full Work Plan, Budget, and Schedule for the IRWM Plan update is included in the fully executed grant agreement between DWR and MPWMD, which can be viewed or downloaded at the District’s IRWM web site at:
http://www.mpwmd.dst.ca.us/Mbay_IRWM/2010PG/2010PG.htm
The grant agreement specifies payment in arrears for expenses associated with the IRWM Plan update. The work requested for approval under this item has no local match requirement. Therefore, all work will be reimbursable as funds are expended.
IMPACT TO STAFF/RESOURCES: Funds for these project expenditures are included in Project Expenditures Line Item 2-6 “Integrated Regional Water Management” in the Fiscal Year 2011-12 budget adopted by the Board of Directors on June 20, 2011.
EXHIBITS
U:\staff\Board_Committees\Admin\2012\20120213\01\item1.docx