Draft Minutes

Administrative Committee of the

Monterey Peninsula Water Management District

January 17, 2012

Call to Order

The meeting was called to order at 8:03 AM in the District Conference Room.

Committee members present: David Pendergrass, Chair

Director Lehman

Director Lewis (arrived at 8:07 AM)

Staff present: Dave Stoldt, General Manager

Larry Hampson, District Engineer

Joe Oliver, Water Resources Manager

Stephanie Pintar, Water Demand Manager

Suresh Prasad, Administrative Services Manager/Chief Financial Officer

Sara Reyes, Office Services Supervisor

Oral Communications

None

Items on Board Agenda for January 23, 2012

Consider Approval of Annual Update of Investment Policy

Suresh Prasad, Administrative Services Manager/Chief Financial Officer, reported on this item and answered questions from the committee. Mr. Prasad reported that District staff has reviewed the investment policy and determined that it complies with the current Government Code; and that it is adequate for protecting safety and providing liquidity while yielding a reasonable rate of return given current market conditions. After some discussion the committee voted 3 to 0 to recommend the Board review and approve the District’s Investment Policy.

Consider Authorization of Consultant Contract to Provide an Update of the Integrated Regional Water Management Plan for the Monterey Peninsula, Carmel Bay and Southern Monterey Bay

Larry Hampson, District Engineer, reported on this item and answered questions from the committee. Mr. Hampson reported that the District received a grant from the California Department of Water Resources of $995,000 from Proposition 84 funds to update the Integrated Regional Water Management Plan for the Monterey Peninsula, Carmel Bay and Southern Monterey Bay Region. After some discussion, the committee voted 3 to 0 to recommend the Board authorize the General Manager to enter into a consultant agreement with Duffy & Associates, Inc., for assistance with updating the Integrated Regional Water Management Plan for the Monterey Peninsula, Carmel Bay, and Southern Monterey Bay Region for a not-to-exceed amount of $130,000.

Consider Expenditure of Budgeted Funds to Contract for Temporary Data Migration Help in the Water Demand Division

Stephanie Pintar, Water Demand Manager, reported on this item and answered questions from the committee. After some discussion, the committee voted 3 to 0 to recommend the Board authorize the expenditure of funds for a local staffing agency to provide an individual to perform data migration duties in the Water Demand Division for a cost not-to-exceed $18,000 during the remainder of FY 2011-2012.

Consider Adoption of Treasurer’s Report for July 2011

Suresh Prasad reported on this item and answered questions from the committee. After some discussion, the committee voted 3 to 0 to recommend the Board adopt the July 2011 Treasurer’s Report and financial statements, and ratification of the disbursements made during the month.

Consider Adoption of Treasurer’s Report for August 2011

Suresh Prasad reported on this item and answered questions from the committee. After some discussion, the committee voted 3 to 0 to recommend the Board adopt the August 2011 Treasurer’s Report and financial statements, and ratification of the disbursements made during the month.

Semi-Annual Report on the CAWD/PBCSD Wastewater Reclamation Project

Suresh Prasad reported on this item and answered questions from the committee. After some discussion, Director Lehman requested that an item be brought to the Board at a future date to discuss golf course water usage and their rates. The committee voted 3 to 0 to recommend the Board receive the Semi-Annual Report on the CAWD/PBCSD Wastewater Reclamation Project.

Other Business

Review Pending Contracts for Watermaster Assistance in 2012

Joe Oliver, Water Resources Manager, provided an oral report on the status of the pending contracts for Watermaster assistance in 2012. Mr. Oliver reported that the various contracts are for monitoring at the District or Watermaster monitoring wells, managing data collected from the monitor and producer wells, and carrying out monitoring at some of the producer wells in the City of Sand City. This item was presented for informational purposes only. No action was taken by the committee.

Receive Second Quarter Legal Services Activity Report for Fiscal Year 2011-12

Suresh Prasad, Administrative Services Manager/Chief Financial Officer, reported that, 1) the information being presented compares the actual second quarter activity and the year-to-date amount to the overall budget for legal and professional services, and 2) the actual costs for the six month period were 50% of the total legal and professional budget. This item was presented for informational purposes only. No action was taken by the committee.

Review Draft Agenda for January 23, 2012 Regular Board Meeting

The committee reviewed the draft agenda for the January 23, 2012 Regular Board Meeting. General Manager Stoldt reported that an item may be added to the agenda to discuss Alternative Revenue Collection for the District. No changes were made to the agenda.

Set 2012 Committee Meeting Dates

Staff will send a list of suggested dates to the committee for review once the Board committee assignments are determined at the January 23, 2012 Regular Board meeting.

Adjournment

The meeting was adjourned at 8:56 AM.

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