ADMINISTRATIVE COMMITTEE |
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8. |
AUTHORIZE EXPENDITURE OF BUDGETED FUNDS FOR CONSTRUCTION OF electrical
equipment facility building – SEASIDE MIDDLE SCHOOL ASR PROJECT |
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Meeting Date: |
May 13, 2013 |
Budgeted: |
Yes |
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From: |
David J. Stoldt |
Program/ |
1-2-1 |
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General Manager |
Line Item No.: |
B. WP 2 |
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Prepared By: |
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Cost Estimate: |
$462,000 (reimbursable) |
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General Counsel Review: N/A |
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Committee Recommendation: The Administrative Committee reviewed this
item on May 13, 2013 and recommended _____________. |
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CEQA Compliance: N/A |
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SUMMARY:
The Board will consider authorization to contract with the successful
bidder to construct the new equipment facility building at the Seaside Middle
School Aquifer Storage and Recovery (ASR) site, which is currently under development. The Monterey Peninsula Water Management
District (MPWMD or District) has been working with California American Water
(Cal-Am) on development of this site as part of the 2nd phase of the
ASR project in the Seaside Basin. This 500-square
feet unoccupied structure will house the permanent electrical control equipment
for the two ASR wells at this site. The
facility building bid process has begun and it is anticipated that once bids
are received, a determination will be made regarding the successful bidder in
time to allow construction to commence after the Seaside Middle School summer
break period begins on June 7, 2013. The
engineer’s estimate for the components that will be included in this contract
totals to $440,000. This includes the
building construction as well as bonding, security, inspection, site fencing
and grading, heating and ventilation equipment, a portion of the building’s
electrical installation, and landscaping improvements. Based on the District’s
recent experience with the facility building construction at the nearby Phase 1
Santa Margarita ASR site, a contingency amount ($22,000) is recommended for
inclusion, for a total not-to-exceed authorization of $462,000.
RECOMMENDATION:
District staff recommends authorization to award a contract to the
successful bidder for construction of the Seaside Middle School ASR facility
building, including ancillary equipment and site work. The authorization will not exceed the
estimated cost for this work of $484,000, which includes a 10% contingency
amount over the estimated cost, in the event that actual costs differ from the current
estimate. Staff will proceed with
processing the contract award to the successful bidder for this work, if this
item is adopted with the Consent Calendar.
BACKGROUND:
In August 2008, the District began discussions with the Monterey
Peninsula Unified School District (MPUSD) for potential use of an unused
portion of the Seaside Middle School property for planned expansion of the
Seaside Basin ASR program (i.e., Phase 2 or Water Project 2). In October 2009, the District drilled an
exploratory borehole and constructed a dedicated monitor well array at the
site. This work confirmed that the site
would be suitable for developing a full-scale ASR test well. The next step in development of this project
was to construct and test the full-scale well at the site, which was completed
in 2010 under an interim agreement with MPUSD.
The permanent easement agreement for this site with MPUSD was secured by
Cal-Am in 2011. This first well at the
site is now known as ASR-3. This
nomenclature is to minimize confusion and/or mislabeling of data associated
with the existing ASR-1 and 2 wells at the nearby Water Project 1 (Santa
Margarita) site that is located approximately 1,000 feet to the southeast of
the Middle School site. The second well
at the Middle School site (ASR-4) was drilled in 2012 and installation of its
appurtenant equipment is planned for completion in 2013. The new facility
building will house the permanent electrical equipment for the ASR wells that
is also scheduled for installation in 2013.
IMPACT
ON STAFF/RESOURCES: Planning, design, construction and operation
of the ASR Project facilities are ongoing significant staff commitments, as
reflected in the District’s Strategic Plan.
Funds for this work are available in the MPWMD FY 2012-13 budget under
Line Item 1-2-1 B (Water Project 2), adopted June 27, 2012. It should be noted that specific line items
for this work will be included in the FY 2013-14 budget, which is currently in
preparation by District staff, as invoicing for costs associated with this
construction will span into the FY 2013-14 period. The costs incurred under this item are reimbursable
to MPWMD through existing reimbursement agreements with Cal-Am for the Seaside
Middle School ASR Project.
None
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