ADMINISTRATIVE COMMITTEE
3.	Consider expenditure OF BUDGETED FUNDS for emergency repairs to Cooling Tower at sleepy hollow steelhead rearing facility
Meeting Date:		July 15, 2013	Budgeted:	Yes
From:		David Stoldt,	Program/	Fisheries
		General Manager	Line Item No.:	2-3-1-I
Prepared By:		Cory Hamilton	Cost Estimate:	$6,886.86
General Counsel Review: N/A
Committee Recommendation: N/A
CEQA Compliance: N/A

SUMMARY: On April 15, 2013, the cooling tower was tested in order to check for leaks and pump malfunctions. The pipeline going from the main to the cooling tower was leaking severely. On April 17 and 18, Monterey Peninsula Engineering (MPE) responded quickly and repaired the cooling tower pipeline. After the pipeline was fixed, the cooling tower pumps were tested to test if they operated correctly. Pump #5, the variable speed pump that keeps the water level from overflowing, was malfunctioning. Electricians from J&M Electric were immediately called to diagnosis the problem. The problem was identified as a malfunction in the pump processor and the pressure transducer that monitors the water level and triggers the pump to change speeds. These items needed to be fixed in order to deliver cold water to the rearing channel.

Total cost for this expenditure is $6,886.86. Cost for MPE was $3,850.86. Cost for the electrician was $3,036.00. The SHSRF must have cold water in order to ensure the survival of rescued steelhead, so staff was not able to wait for and proceed through the normal process for approving expenditures of this magnitude.

RECOMMENDATION: Staff recommends that the Board approve this expenditure. These funds are within the allocation identified for this purpose in the Fiscal Year 2012-2013 Budget, under line item 2-3-1-I . “Intake/cold well repair & maintenance” for $10,000.

EXHIBITS

3-A Invoice for repair work from MPE

3-B Invoice for repair work from J&M Electric

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