ADMINISTRATIVE COMMITTEE
4.	LOW IMPACT DEVELOPMENT BIORETENTION OPPORTUNITY ANALYSIS  PROJECT PROPOSAL (A) CONSIDER APPROVAL OF RESOLUTION 2013-16 IN SUPPORT OF FILING A SCOPE OF WORK AND PROPOSAL (B) Authorize the General Manager to ENTER INTO A CONTRACT AGREEMENT
Meeting Date:		September 9, 2013	Budgeted:	No
From:		David J. Stoldt, General Manager	Program/	Conservation and Water Resources
			Line Item No:
Prepared By:		Eric Sandoval	Cost Estimate:	$23,000, to be reimbursed
General Counsel Review: N/A
Committee Recommendation: The Administrative Committee reviewed this item on September 9, 2013 and recommended ________________.
CEQA Compliance: N/A

SUMMARY: Ecology Action, a non-profit has requested a proposal from MPWMD to secure professional GIS mapping services with experience in watershed and groundwater hydrology to create low impact development (LID) bioretention opportunity maps in the urban sub-watersheds of the Monterey Bay. The work is funded by a Proposition 84 State Water Resources Control Board Storm water Planning Grant, The Monterey Bay Regional Low Impact Development Planning and Incentives Program, awarded to Ecology Action in partnership with multiple public agencies throughout the Monterey Bay area.

At this time, District staff is requesting authorization to move forward with a project proposal only. The deadline for submitting a proposal will be September 23 2013.

RECOMMENDATION: If this item is approved, the Board will:

A) Adopt Resolution 2013-16 to submit a project proposal to Ecology Action;

B) Authorize the General Manager to enter into a contract with Ecology Action to provide professional GIS services for Low Impact Development Bioretention Opportunity Analysis. The General Manager will also be authorized to negotiate subconsultant agreements to carry out portions of the scope of work described in the Ecology Action proposal; to be brought forward for Board approval at a later Board meeting.

District staff recommends approval of the above actions.

BACKGROUND: The Central Coast Regional Water Quality Control Board (CCRWQCB) is requiring hydromodification control and the use of structural and non-structural low impact development (LID) storm water control measures for certain new development and redevelopment projects in their Post-Construction Storm water Management Requirements for Development Projects in the Central Coast Region for Municipal Phase I and II Stormwater NPDES permits (CCRWQCB, July 2013). Additionally, the District is currently the designated lead agency for Prop 84, Integrated Regional Water Management Plan Update Grant. This Planning grant is being used to update the existing IRWM Plan to Prop. 84 standards, and complete salt and nutrient management plans for recognized groundwater basins (a future requirement for the Seaside and Carmel River basins). As part of the District’s ongoing effort to conserve and manage water resources on the Monterey Peninsula, Carmel Valley, Seaside and other regions within its boundaries, LID priority site mapping will provide important information with cross over benefits to many of the Districts projects.

Ecology Action is looking to secure professional GIS mapping services with experience in watershed and groundwater hydrology to create a low impact development (LID) bioretention opportunity maps in the urban sub-watersheds of the Monterey Bay. The work is funded by a Proposition 84 State Water Resources Control Board Storm water Planning Grant awarded to Ecology Action.

The primary goal of the grant-funded regional LID planning project is to demonstrate the potential for LID bioretention structural controls to achieve an increase in storm water infiltration in urban areas overlying permeable soils that are hydrogeologically well suited for groundwater recharge. LID bioretention opportunity maps that are created will be used to identify and survey 100 public and private property owners for willingness to participate in a LID design program. Based on survey results, 25 public and commercial properties will be selected to participate in LID site assessments, from which a minimum of eight will be selected to receive grant rebates to complete LID bioretention designs.

A Regional scale assessment of physical landscapes categorized urbanized portions of the Central Coast Region into ten Watershed Management Zones (WMZs) based on common key watershed processes (e.g. infiltration, groundwater recharge) and receiving water type. Each WMZ is assigned specific post-construction storm water management and numeric performance requirements to address the impacts of development on those watershed processes and beneficial uses. Areas located in Watershed Management Zones 1 and 4 overlying groundwater basins that are overdrafted and/or experiencing seawater intrusion are prioritized by the project for mapping LID bioretention opportunities. LID bioretention opportunity maps and model created will assist public agencies in identifying urban watershed catchments with the best potential to restore watershed processes of infiltration and groundwater recharge, and will inform public agency efforts to create watershed management plans and alternative (off-site) compliance strategies that meet CCRWQCB hydromodification goals.

District staff recommends that the Board approve Resolution 2013-16, which will authorize the work necessary to prepare a proposal and if accepted, authorize the General Manager to enter into an agreement with the Ecology Action to receive funds. If the District is awarded the contract, the District would be responsible for project administration, data mining and site prioritization analysis.

Staff would submit a proposal for work not to exceed $23,000. Of this amount, 100% will be reimbursed to the District. The scope of work to be completed and identified in the proposal is currently under development and will depend on the ability of MPWMD to address the three main tasks: 1) Communicate by phone, e-mail communications and a Smartsheet web-based file-sharing tool with Ecology Action and project partners to plan the project and access existing GIS spatial data. 2) Identify urban watershed catchments with the greatest potential for distributed storm water infiltration and groundwater recharge via LID bioretention structural BMP’s and 3) Estimate annual potential for infiltration and groundwater recharge from storm water run-off for minimum of 3 watershed catchments located within the mapped areas developed in item #2.

A proposal for an Ecology Action work is due September 23, 2013. The work is to be completed by December 2, 2013.

IMPACT ON STAFF/RESOURCES: The length of time to prepare a proposal is expected to be relatively short (two-three days). The project proposal will be completed by the District’s Administrative Division staff with assistance from the Water Resources Division. Eric Sandoval, GIS Specialist is the project proposal coordinator. Minimal direct costs may be incurred to obtain relevant documents from other agencies and to copy and mail the proposal . If the District is awarded the project, staff time will be required to coordinate with other agencies, compile the data and to administer the project. Staff time, materials and any consultants needed to complete this project will be 100% reimbursed and will be identified in proposed project budget.

EXHIBIT

4-A Resolution No. 2013-16

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