ADMINISTRATIVE COMMITTEE
5.	AUTHORIZE Funds FOR PHASE 2 AQUIFER STORAGE AND RECOVERY ELECTRICAL EQUIPMENT INSTALLATION
Meeting Date:		September 9, 2013	Budgeted:	Yes
From:		David J. Stoldt,	Program/	1-2-1
		General Manager	Line Item No.:	B. WP 2
Prepared By:		Joe Oliver	Cost Estimate:	$181,385 (Reimbursable)
General Counsel Review: N/A
Committee Recommendation: The Administrative Committee reviewed this item on September 9, 2013 and recommended ___________.
CEQA Compliance: N/A

SUMMARY: The Board will consider authorization to enter into a contract for installation of newly-purchased well equipment to operate the new wells at the Seaside Middle School Aquifer Storage and Recovery (ASR) facility, which is currently under construction. The Monterey Peninsula Water Management District (MPWMD or District) has been working with California American Water (Cal-Am) on development of this site as part of the 2^nd phase of the ASR project in the Seaside Basin.

The Seaside Middle School ASR facility infrastructure is largely complete, with the only several remaining work items needed to allow full operation. One of these work items is the installation and wiring of the electrical operating equipment inside the new on-site facility building. The District solicited bids for this work on August 7, held a mandatory pre-bid meeting on August 16 with six firms in attendance, and received three bids prior to the August 19 bid closing date. The results of the bids listed by cost are:

Monterey Peninsula Engineering $157,726

JM Electric $196,000

Blocka Construction $339,000

The bids have been reviewed and it has been determined that the bid from Monterey Peninsula Engineering is the lowest responsive and responsible bid for this work. The goal is to have this work completed in time so that the electrical control equipment can be operational for use during the upcoming WY 2014 injection season, which begins December 1, 2013 (subject to the availability of excess Carmel River bypass flows).

RECOMMENDATION: District staff recommends authorization for expenditure of budgeted funds up to $181,385, which includes a 15% contingency for unanticipated items or cost variations in the planned work. Staff will proceed with awarding a contract for this electrical installation work if this item is adopted with the Consent Calendar.

BACKGROUND: In 2008, the District began discussions with the Monterey Peninsula Unified School District (MPUSD) for potential use of an unused portion of the Seaside Middle School property for planned expansion of the Seaside Basin ASR program (i.e., Phase 2 or Water Project 2). In 2009, the District drilled an exploratory borehole and constructed a dedicated monitor well array at the site. This work confirmed that the site would be suitable for developing a full-scale ASR test well. The next step in development of this project was to construct and test the full-scale well at the site, which was completed in 2010 under an interim agreement with MPUSD. The permanent easement agreement for this site with MPUSD was secured by Cal-Am in 2011. This first well at the site is now known as ASR-3. This nomenclature is to minimize confusion and/or mislabeling of data associated with the existing ASR-1 and 2 wells at the nearby Water Project 1 (Santa Margarita) site that is located approximately 1,000 feet to the southeast of the Middle School site. The second well at the Middle School site (ASR-4) was drilled in 2012 and installation of its appurtenant equipment is planned for completion in 2013. The permanent electrical equipment will be housed in a new building that is also scheduled for completion in 2013.

IMPACT ON STAFF/RESOURCES: Planning, design, construction and operation of the ASR Project facilities are ongoing significant staff commitments, as reflected in the District’s Strategic Plan. Funds for this work are available in the MPWMD FY 2013-14 budget under Line Item 1-2-1 B (Water Project 2), adopted June 17, 2013 (Item 23). The costs incurred under this item are reimbursable to MPWMD through existing reimbursement agreements with Cal-Am for the Seaside Middle School ASR Project.

EXHIBITS

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