ADMINISTRATIVE COMMITTEE
3.	CONSIDER AUTHORIZING A CONTRACT AMENDMENT WITH DENISE DUFFY & ASSOCIATES, INC. FOR SERVICES RELATED TO THE MONTEREY PIPELINE
Meeting Date:		May 8, 2017	Budgeted:	No
From:		David J. Stoldt	Program/	Water Supply Projects
		General Manager	Line Item:	N/A
Prepared By:		Maureen Hamilton	Cost Estimate:	$9,000
General Counsel Review: N/A
Committee Recommendation: The Administrative Committee reviewed this item on May 8, 2017 and recommended __________________.
CEQA Compliance: This action does not constitute a project as defined by the California Environmental Quality Act Guidelines section 15378.

SUMMARY: Staff proposes to increase the contract amount with Denise Duffy & Associates, Inc. (DD&A) for environmental monitoring and compliance services related to the Monterey Pipeline project by $9,000.

Staff proposes to transfer funds from Budget Item 1-9-1 the Cal-Am Desal Project, which will be reimbursed by Cal-Am.

RECOMMENDATION: Staff recommends the Board authorize the General Manager to amend the contract amount with Denise Duffy & Associates, Inc. for environmental services related to the Monterey Pipeline, increasing the not-to-exceed amount by $9,000.

BACKGROUND: Cal-Am is constructing the Monterey Pipeline that will be able to convey water in two directions:

(1) from the Carmel River via the Monterey Peninsula to the existing ASR wells;

(2) and from the Seaside Basin extraction wells to the Cal-Am distribution system.

The Monterey Pipeline alignment, referred to as the Alternative Monterey Pipeline in the certified PWM EIR, had to be revised due to a localized hydraulic limitation. Please refer to Exhibit 3-A for a map overview of the Monterey Pipeline and the realignment. The following is true regarding the realignment:

· There is no change in linear feet between the previous alignment and realignment; both alignments are approximately 2,350 linear feet.

· The realignment is located within the City of Monterey Public Right-of-Way in paved streets.

· All appurtenances (valves, etc.) are located within the City of Monterey Public Right-of-Way.

· No additional staging area is proposed.

· No relocation of existing utilities or facilities is anticipated.

Based on a review of the realignment, the determination was made that an Addendum would be appropriate because the realignment is not expected to create new significant environmental impacts or substantially increase the severity of previously identified significant impacts.

On January 18, 2017 the Board of Directors authorized the General Manager to fund an addendum to the Pure Water Monterey/Groundwater Replenishment Project (PWM) EIR and the Aquifer Storage and Recovery (ASR) Project Final EIR/EA for a realignment of a section of the Monterey Pipeline, not-to-exceed (NTE) $15,000. California-American Water Company (Cal-Am) agreed to reimburse MPWMD for this not-to-exceed cost.

The Addendum was adopted by the MPWMD Board of Directors on February 22, 2017 in Resolution 2017-03. The Notice of Determination was filed with the County Clerk of the County of Monterey on February 24, 2017 and with the Governor’s Office of Planning & Research State Clearinghouse on March 9, 2017. No comments were received from either filing.

Due to unforeseen circumstances, additional budget is warranted for services rendered by DD&A in connection with the preparation of the Addendum. The initial cost estimate of $14,894 was exceeded by $9,010.00 due to:

1) changes in project alignments;

2) attendance, preparation, and facilitation of meetings with Cal-Am, MPWMD, and AECOM;

3) review of revised technical documentation prepared in support of the Addendum;

4) incorporation of multiple rounds of revisions based on comments provided by MPWMD and Cal-Am; and,

5) subsequent correspondence related to the preparation of the Addendum.

EXHIBITS

3-A Realignment of a Section of the Monterey Pipeline

file:///U:\staff\Board_Committees\Admin\2017\20170508\03\Item-3.docx