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ADMINISTRATIVE
COMMITTEE |
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8. |
CONSIDER APPROVAL OF AGREEMENT WITH LYNX TECHNOLOGIES FOR GEOGRAPHIC
INFORMATION SYSTEM (GIS) SERVICES |
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Meeting
Date: |
June 12, 2017 |
Budgeted: |
Yes |
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From: |
David J.
Stoldt, |
Program/ |
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General
Manager |
Line Item No. Professional Fees |
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Prepared
By: |
Suresh
Prasad |
Cost Estimate: |
$35,000 |
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General Counsel Review: N/A |
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Committee Recommendation: The Administrative Committee reviewed this item on June 12, 2017 and recommended _________________________. |
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CEQA Compliance: This action does not constitute a project as defined by
the California Environmental Quality Act Guidelines section 15378. |
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SUMMARY: With
resignation of the District’s GIS Specialist, there is a need to find a
replacement to fill that position. Based
on the size of the District, the replacement of a full-time GIS position can most
effectively be filled with a part-time GIS consultant.
An agreement for GIS professional services (Exhibit 8-A) has been prepared by Lynx Technologies for
Board review. If approved, this agreement
will be effective from July 1, 2017 to June 30, 2018.
Currently, the Pebble Beach Community Services District is using services of Lynx Technologies to provide GIS services for their district on a part-time basis. In additional, several other cities are also utilizing the same company for their GIS needs.
RECOMMENDATION: District
staff recommends authorizing the General Manager or the Administrative Services
Manager/CFO to enter into an agreement with Lynx Technologies to provide GIS
services for an amount not to exceed $35,000. Funds to cover for this Agreement will come
from savings by not hiring a full-time GIS Specialist. The approval of this
item is contingent upon the adoption of FY 2017-2018 budget by the Board.
BACKGROUND: With
the resignation of the District’s full time GIS Specialist, staff evaluated the
District’s GIS needs and realized that the most efficient way to fill the
position would be to contract part-time GIS services.
Lynx Technologies will serve as a consultant for GIS services to provide support for the District on a part-time, continuous basis and will provide onsite office hours of one eight-hour day per week.
The agreement with Lynx Technologies will be from July 1, 2017 to June 30, 2018. After which, these services may continue on a month-to-month basis. Lynx Technologies will assign an employee to serve as the GIS consultant to the District and will provide support by performing the District’s GIS services on an ongoing basis. Details of these functions being performed by Lynx Technologies are included in Scope of Services part of the agreement (attached as Exhibit 8-A).
8-A GIS Professional Services Agreement
file:///U:\staff\Board_Committees\Admin\2017\20170612\08\Item-8.docx