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ADMINISTRATIVE COMMITTEE |
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4. |
AUTHORIZE EXPENDITURE FOR BOARD
ROOM AUDIO VISUAL SYSTEM UPGRADE |
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Meeting Date: |
July 10, 2017 |
Budgeted: |
Yes |
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From: |
David J. Stoldt, General Manager |
Program: |
Information Technology |
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Line Item No.: |
Fixed Assets |
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Prepared By: |
Mark Dudley |
Cost Estimate: |
$49,000 |
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Administrative Services
Division Manager/Chief Financial Officer Review: Yes |
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Committee
Recommendation: The Administrative
Committee reviewed this item on July 10, 2017 and recommended
_________________. |
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CEQA Compliance: Action does not constitute a project as
defined by CEQA Guidelines section 15378. |
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SUMMARY: Staff
is seeking authorization to upgrade the Board Room Audio/Video (AV) system. The current system is over 15 years old and is in need of
upgrade. The District’s contractor, AMP
Media is in the process of upgrading its equipment to high definition (HD)
equipment which requires the District to upgrade its equipment.
RECOMMENDATION: Staff recommends approval of expenditures not-to-exceed $49,000 to upgrade the Audio/Visual broadcasting system itemized in the table listed below. The equipment and installation will be provided by AMP Media and independent contractors and augmented by internal staff.
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Product |
Price |
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Tricaster
computer/switcher |
$20,000 |
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PTZ Optics Camera and hardware (4) |
$8000 |
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Workstation Refresh |
$5000 |
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PTZ Optics Camera Controller |
$800 |
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Blonder Tongue HD Transmitter |
$3500 |
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Misc Hardware
and cables |
$2000 |
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Amp Labor installation and testing |
$2400 |
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Cabling/General Contractor |
$4400 |
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Contingency |
$2900 |
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TOTAL |
$49,000 |
IMPACT TO STAFF/RESOURCES: The FY 2017-18 Information Technology budget includes funds of $49,000 in the District budget for these line item purchases.
BACKGROUND: Since Early 2003 the District has been broadcasting its monthly board meetings over local cable channels. Over the years, this service been expanded to viewing from the AMP web site on line with the option of archived meetings availability. In August 2017, the broadcast through the local cable and AMP Media will be in HD format and the current equipment will no longer be compatible. The current system is running on outdated software and hardware that is no longer supported by the manufacturer and AMP.
None
U:\staff\Board_Committees\Admin\2017\20170710\04\Item-4.docx