ADMINISTRATIVE COMMITTEE
3.	CONSIDER APPROVAL OF CONTRACT WITH Scardina Builders, Inc. FOR THE REPAIR OF THE SLEEPY hOLLOW STEELHEAD REARING FACILITY reARING CHANNEL’s bird netting and planks
Meeting Date:		September 11, 2017	Budgeted:	Yes
From:		David J. Stoldt	Program/	Fisheries
		General Manager	Line Item No.:	2-3-1A, 2-3-1J
Prepared By:		Beverly Chaney	Cost Estimate:	$30,000
General Counsel Approval:  N/A
Committee Recommendation:  The Administrative Committee reviewed this item on September 11, 2017 and recommended_______________.
CEQA Compliance:  Project is exempt as defined by the California Environmental Quality Act Guidelines section 15301(i).

SUMMARY:  Staff proposes to enter into an agreement with Scardina Builders, Inc. for repair work on the rearing channel at the Sleepy Hollow Steelhead Rearing Facility (Facility). The two-part project consists of 1) removal of the existing deteriorated bird netting, then repairing the storm damaged metal framework over the channel, and 2) the replacement of the redwood planking that caps the top edge of the channel. The framework has been damaged by wind and falling branches over the winter, with some sections leaning significantly to the side while others have broken components. Additionally, half the footings were secured into the wood planking, causing water damage and wood rot. These footings need to be moved over and remounted onto the concrete wall or into ground and the entire framework may need to be moved to the side about six inches. The redwood planking is 22 years old and has significant dry rot and splitting and needs to be replaced. The planks hold up the channel liner, support the existing plumbing, and are the working surface used by staff for all fisheries activities.

RECOMMENDATION:  Authorize the General Manager to enter into an agreement with Scardina Builders, Inc. to provide rearing channel repair work for a not-to-exceed amount of $25,500.  Due to the unknown nature of the frame repair work, an additional $4,500 is requested as a contingency in the case of unexpected expenses, for a project total of up to $30,000.

DISCUSSION:  The Facility was constructed in 1996 with the bird netting added in 1998. Staff has done minor to moderate repairs to the rearing channel and its components over the years, but time and strong winter storms have combined to make major repairs a necessity this year. Staff hopes to have the project completed before this winter. New netting will then be purchased and installed by staff before next year’s rescues.

IMPACT TO STAFF/RESOURCES:  Funds for this project are included in the FY 2017-18 budget under “Aquatic Resources Fisheries” line item 2-3-1A Sleepy Hollow Facility Operations, General operations and maintenance, Account 24-04-785813, $42,000; and line item 2-3-1J Rearing channel bird netting & frame replacement, Account 24-04-785813, $15,000.

EXHIBIT

3-A Proposal dated July 25, 2017

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