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ADMINISTRATIVE
COMMITTEE |
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7. |
CONSIDER APPROVAL OF AGREEMENT WITH LYNX TECHNOLOGIES FOR GEOGRAPHIC
INFORMATION SYSTEM (GIS) SERVICES |
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Meeting
Date: |
June 11, 2018 |
Budgeted: |
Yes |
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From: |
David J.
Stoldt, |
Program/ |
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Line Item No.: |
Professional Fees |
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General
Manager |
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Prepared
By: |
Suresh
Prasad |
Cost Estimate: |
$35,000 |
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General Counsel Review: N/A |
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Committee Recommendation: The Administrative Committee reviewed this item on June 11, 2018 and recommended _________________________. |
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CEQA Compliance: This action does not constitute a project
as defined by the California Environmental Quality Act Guidelines Section
15378. |
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SUMMARY: With
the departure of District’s full-time GIS Specialist, there was a need to find
a replacement to fill that position.
Based on the size of the District, the replacement of a full-time GIS
position can most effectively be filled with a part-time GIS consultant.
On June, 2017, the District entered in to an Agreement for GIS
Professional Services with Lynx Technologies.
The Agreement was for a period of 12 months that will end on June 30,
2018.
A new scope of services for GIS Professional Services has been prepared
by Lynx Technologies for the Board review.
If approved, this Agreement will be effective from July 1, 2018 to June
30, 2019.
Currently, the Pebble Beach Community Services District is using services of Lynx Technologies to provide GIS services for their district on a part-time basis. In addition, several other cities are also utilizing the services of Lynx Technologies for their GIS needs.
RECOMMENDATION: District
staff recommends authorizing the General Manager or the Administrative Services
Manager/CFO to enter into an agreement with Lynx Technologies to provide GIS
services for an amount not-to-exceed $35,000. The approval of this item is contingent upon
the adoption of FY 2018-2019 budget by the Board.
BACKGROUND: With
the resignation of the District’s full time GIS Specialist, staff evaluated the
District’s GIS needs and realized that the most efficient way to fill the
position would be to contract part-time GIS services.
Lynx Technologies will serve as a consultant for GIS services to provide support for the District on a part-time, continuous basis and will provide onsite office hours of 1-2 days per week based on the workload.
The Agreement with Lynx Technologies will be from July 1, 2018 to June 30, 2019. After which, these services may continue on a month-to-month basis. Lynx Technologies will assign an employee to serve as the GIS consultant to the District and will provide support by performing District’s GIS services on an ongoing basis. Details of these functions being performed by Lynx Technologies are included in Scope of Services (Exhibit 7-A).
7-A GIS Professional Services Scope of Services
U:\staff\Board_Committees\Admin\2018\20180611\07\Item-7.docx