ADMINISTRATIVE COMMITTEE
2.	CONSIDER EXPENDITURE TO CONTRACT FOR CONSTRUCTION AND RELATED SERVICES TO COMPLETE THE CARMEL RIVER BANK STABILIZATION AT RANCHO SAN CARLOS ROAD PROJECT
Meeting Date:		July 10, 2018	Budgeted:	Yes
From:		David J. Stoldt, General Manager	Program/	Protect Environmental Quality
			Line Item No.:	2-2-1
Prepared By:		Larry Hampson	Cost Estimate:	$800,000
General Counsel Review: N/A
Committee Recommendation: The Administrative Committee reviewed this item on July 10, 2018 and recommended ____________.
CEQA Compliance: An Addendum for this project was approved by the Board on March 19, 2018.

SUMMARY: Staff proposes to complete a streambank stabilization project along the Carmel River downstream of the Rancho San Carlos Road Bridge, about four miles east of the Pacific Ocean. Project work includes 300 cubic yards of excavation, 225 cubic yards of imported fill, import and placement of 950 tons of rock riprap, installation of 160 lineal feet of log crib wall, installation of 60 lineal feet of logs and boulders, seeding and installation of erosion control fabric. The District advertised for bids during the month of June 2018 and received three bids, with the lowest bidder being Empire Landscaping, Inc. at a cost of $517,365 as shown in Exhibit 2-A. Additional work and the total estimated costs to construct the project are $800,000.

RECOMMENDATION: The Committee should recommend that the Board of Directors:

1. Authorize the General Manager to enter into a contract with Empire Landscaping, Inc., for construction of the Carmel River Bank Stabilization at Rancho San Carlos Road Project at a cost Not-to-Exceed $517,365.

2. Authorize the General Manager to approve service contracts for associated tasks for up to $32,000.

3. Authorize the General Manager to approve change orders to the construction and service contracts or for new service contracts for the Project to allow for unforeseen items up to a total not-to-exceed amount of $250,635.

DISCUSSION: The proposed Carmel River Bank Stabilization at Rancho San Carlos Road Project (RSC Project) is located at River Mile 3.8 (measured from the Pacific Ocean) just downstream of the Rancho San Carlos Road Bridge. The project area contains two eroding stream banks almost opposite from each other. Concern for the stability of the right bank (looking downstream) on APN 015-251-027, Moratz Property started in 2011 and interim measures such as jute netting, willow planting, and irrigation were carried out in an effort to stabilize the bank. In February of 2017, during a high flow event of 9,570 cubic feet per second at the U.S.G.S Near Carmel gage, the left bank along APN 157-121-027, Quail Lodge Property experienced significant erosion and up to about 55 feet of streambank was eroded along 300 lineal feet.

During the high flows, numerous large cottonwood trees toppled out of the river bank and culturally significant Santa Barbara Sedge beds were lost. Currently, the left bank is vulnerable to erosion from high flows because it has lost its protective vegetative cover and is on the outside of a meander bend in an area that can erode during high flows. Because these vulnerable streambanks are so close together, work on one bank can impact the other. Therefore, a comprehensive project addressing both banks is being proposed.

A log crib wall will protect the most severely damaged portion of the left bank. Logs with rootwads and boulders will be placed along the right side of the project area to protect the streambank. Disturbed areas will be seeded and replanted with native riparian cuttings. An irrigation system will be installed and maintained by the District.

Staff has applied for necessary permits from local, state and federal agencies. At their March 19, 2018 meeting, the Board of Directors adopted findings and certified an Addendum to the Carmel River Management Program Environmental Impact Report. MPWMD has requested affected property owners enter into a 10-year maintenance and access agreement to carry out the project. All authorizations will need to be complete before the Contractor is given a Notice to Proceed with the Project.

Table 1 – Summary of Costs

Construction	$ 517,365
Establish Survey Control	$ 2,000
Inspection/testing	$ 5,000
Record Drawings	$ 25,000
Contingency	$ 250,635
Total	$ 800,000

The District received two additional bids from the Mercer-Fraser Company for $794,980 and from Graniterock for $799,677.50.

IMPACTS ON STAFF AND RESOURCES: Several District staff will be involved in the project assisting with project management, inspections, permit compliance, fish rescue, revegetation, and monitoring. The work will be performed under the direction of the District Engineer.

EXHIBIT

2-A Bid for Construction from Empire Landscaping, Inc.

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