ADMINISTRATIVE COMMITTEE
3.	APPROVE CONTRACT WITH TMD CREATIVE FOR PUBLIC OUTREACH SERVICES
Meeting Date:		September 15, 2020	Budgeted:	Yes
From:		David J. Stoldt,	Program/	Professional Fees
		General Manager	Line Item No.:
Prepared By:		Stephanie Locke	Cost Estimate:	$40,000
General Counsel Review: N/A
Committee Recommendation: The Administrative Committee reviewed this item on September 15, 2020 and recommended ________________.
CEQA Compliance: This action does not constitute a project as defined by the California Environmental Quality Act Guidelines section 15378.

SUMMARY:  At its August 24, 2020, meeting, the Public Outreach Committee unanimously recommended TMD Creative as the agency to contract with the District for the remainder of this fiscal year for outreach services. TMD Creative was one of three agencies that responded to a Request for Qualifications earlier this summer. At the July 20, 2020, meeting of the Board of Directors, the Board considered the three proposals from the responding parties and tasked the Public Outreach Committee with making the final recommendation.

Following the August Public Outreach Committee meeting, TMD Creative revised their proposal to $4,000/month to bring the cost in line with the District’s previous outreach consultant (approximately $4000/mo.) and with the other proposals received in July (which were between $3,500-$4,000, plus additional costs for creative work). Since TMD is a full-service firm, they have the staff to do extensive creative work such as designing ads, newsletters, mailers, videos, translation, etc. that were formerly charged as additional outside services. The revised proposal (Exhibit 3-A) prioritizes updating the District’s outreach materials, including development of timely newsletters and social media.

RECOMMENDATION: The Committee should recommend that the Board approve a contract with TMD Creative for the remainder of Fiscal Year 2020-21 with a monthly retainer of $4,000. This expenditure was approved in the MPWMD Annual Budget.

EXHIBIT

3-A TMD Revised Proposal

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