ADMINISTRATIVE COMMITTEE
6.	CONSIDER Expenditure of Funds to Maintain the access ROAD to the Sleepy Hollow Steelhead Rearing Facility
Meeting Date:		April 12, 2021	Budgeted:	Yes
From:		David J. Stoldt, General Manager	Program/	Protect Environmental Quality
			Line Item No.:	2-3-1 C Road Maintenance
Prepared By:		Thomas Christensen	Cost Estimate:	$10,000
General Counsel Review: N/A
Committee Recommendation: The Administrative Committee reviewed this item on April 12, 2021 and recommended ____________.
CEQA Compliance: Categorical Exemption, Section 15301, Existing Facilities.

SUMMARY: Staff proposes to hire a contractor (either Scardina Builders or Cordrey Construction) to carry out road maintenance along the access to the Sleepy Hollow Steelhead Rearing Facility. The cost of repairs is estimated to be up to $10,000. This amount is already in the adopted current year budget. Work should be carried out prior to the initiation of 2021 operations at the facility and should take less than one week. Due to the 2020 Carmel fire and subsequent intense rains in late January, an exceptional amount of rock and debris washed down onto the access road and there are several large potholes along the road.

RECOMMENDATION: The Administrative Committee should recommend that the Board consider hiring the proposed contractor and approve the funds for road maintenance.

DISCUSSION: The Sleepy Hollow Steelhead Rearing Facility is accessed from Carmel Valley Road over an approximately one-mile single lane dirt road on Cal-Am property east of Carmel Valley Village. Cal-Am and the District have a shared interest in maintaining the road. In September 2020, Cal-Am carried out over $400,000 of slope stabilization work after MPWMD notified Cal-Am that the road was unsafe. In January 2021, the road was blocked by debris in several locations as a result of intense rainfall on steep slopes burned during the 2020 Carmel fire.

Cal-Am equipment cleared most, but not all, of the debris from the access road and made it passable for high-clearance vehicles. Portions of the road still need some clean-up for safe passage and a section that turns to deep mud after rain requires placement of base rock. Staff’s priority is to repair the worst sections of the road first. If any funds are left after completion of the priority items, they would be used to start repairing potholes along the road.

District staff received a quote from Scardina Builders (Exhibit 6-A) and requested a quote from Cordrey Construction. Both firms are licensed contractors and both are located in Carmel Valley. An estimate had not been received from Cordrey Construction by the deadline for staff notes. Staff will submit an estimate from Cordrey Construction and a recommendation about which contractor to hire at the April 12, 2021 Administrative Committee meeting.

IMPACTS ON STAFF AND RESOURCES: Funds for maintenance work were included in the FY 2020-2021 budget Program line item 2-3-1 C. Road Maintenance.

EXHIBIT

6-A March 23, 2021 Cost Estimate from Scardina Builders, Inc.

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