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FINANCE AND
ADMINISTRATION COMMITTEE |
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8. |
AUTHORIZE EXPENDITURE FOR PURCHASE
OF STORAGE AREA NETWORK (SAN) EQUIPMENT |
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Meeting
Date: |
December 5, 2022 |
Budgeted: |
Partials |
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From: |
David J. Stoldt,
General
Manager |
Program/ Line Item No. |
Information Technology
Fixed Assets |
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Prepared
By: |
Suresh
Prasad |
Cost Estimate: |
$160,000 |
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Committee
Recommendation: The Finance and Administration
Committee reviewed this item on December 5, 2022 and recommended
__________________. |
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CEQA Compliance: This action does not constitute a project
as defined by the California Environmental Quality Act Guidelines Section
15378. |
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SUMMARY: Due to aging server network infrastructure, staff seeks authorization to purchase replacement Storage Area Network (SAN) hardware. SAN equipment is hardware that supports data storage. The new SAN will replace existing equipment, adding efficiency and reliability to the District’s existing IT systems. The current SAN equipment is 8 years old and is no longer supported by the vendor. The new SAN will have additional storage capacity as well as capability to upgrade for more storage space should the District need more room to support growth in data size.
Currently, District’s SAN equipment vendor is NetApp. Staff proposes to change the vendor to Hewlett Packard.
Staff solicited bids from three vendors. Results are as follows:
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Vendor |
Price |
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DeVeera (HP SAN) |
$139,699.93 |
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CDW (HP SAN) |
$141,302.05 |
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NetApp (NetApp SAN) |
$307,641.48 |
There will be an additional cost of $9,000 to install
the new SAN equipment. Additional
contingency amount has been added due to continuous supply chain issues which
could potentially delay the delivery of the equipment or even increase the
price.
RECOMMENDATION: The Finance and Administration Committee should recommend that the Board approve expenditures in the amount of $160,000 to purchase Hewlett Packard Storage Area Network equipment from DeVeera.
IMPACT TO STAFF/RESOURCES: The FY 2022-2023 Information Technology fixed assets budget included $40,000 for this purchase. An additional budget adjustment of $120,000 will be made during the mid-year budget process to support this purchase.
BACKGROUND: The District’s IT Infrastructure supports all facets of District’s computing needs including e-mail, Data Storage, Network and Data Security, Water Demand Database Application, GIS Application and Storage, Web Hosting, Financial Applications, SQL server databases and numerous other needs.
District’s current SAN equipment is 8 years old and is no longer supported by the vendor. The new SAN will replace existing SAN which will increase maintenance efficiency, additional storage capacity, more robust reliable data storage, and reduce any down time due to equipment failure.
EXHIBIT
8-A Quotes
U:\staff\Board_Committees\FAC
prev Admin\2022\20221205\08\Item-8.docx