FINANCE AND ADMINISTRATION COMMITTEE
ITEM:		ACTION ITEM
2.	CONSIDER RECOMMENDATION TO AUTHORIZE THE GENERAL MANAGER TO ENTER INTO A CONTRACT WITH SCHAAF & WHEELER TO PROVIDE DRAWING SUPPORT SERVICES
Meeting Date:			April 10, 2023	Budgeted:	Yes
From:			Dave Stoldt	Program/	1-2-1-A5/
			General Manager	Line Item No.:	35-04-786004
Prepared By:			Maureen Hamilton	Cost Estimate:	$30,000
General Counsel Approval: N/A
Committee Recommendation: The Finance and Administration Committee reviewed this item on April 10, 2023 and recommended __________.
CEQA Compliance: This action does not constitute a project as defined by the California Environmental Quality Act Guidelines Section 15378.

SUMMARY: The ASR sites were developed over 25 years. Multiple projects had overlapping design and construction schedules. MPWMD needs to update the last major construction drawings with other projects’ red-line and excavation data. Accurate drawings reduce risk and mitigate cost associated with unforeseen circumstances. MPWMD and our current consultants do not have AutoCAD expertise; this request is to hire an AutoCAD consultant.

The requested work includes gaining familiarity with our existing drawing sets, and incorporating project updates and excavation data. Work will be conducted on a time and materials basis not to exceed $30,000. The contract will evolve to an as-needed basis once the master drawing set is complete.

A Request for Proposals yielded three proposals, Schaaf & Wheeler (SW) was selected as the most qualified consultant. SW is located in Salinas and has provided civil design services for multiple projects including Pure Water Monterey Injection Wellfield and Marina Coast Water District’s Regional Urban Water Augmentation Program.

RECOMMENDATION: The Finance and Administration Committee should recommend that the Board authorize the General Manager to enter into a contract with Schaaf & Wheeler to provide drawing support services to MPWMD for an amount not to exceed $30,000.

EXHIBIT

2-A Draft Agreement between the District and Schaaf & Wheeler

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