FINANCE AND ADMINISTRATION COMMITTEE
ITEM:		ACTION ITEM
2.	CONSIDER APPROVAL OF AMENDMENT NO. 7 TO AGREEMENT WITH REGIONAL GOVERNMENT SERVICES AUTHORITY FOR MANAGEMENT AND ADMINISTRATIVE SERVICES
Meeting Date:			June 12, 2023	Budgeted:	Yes
From:			David J. Stoldt,	Program/	Professional Fees
			General Manager	Line Item No. :
Prepared By:			Suresh Prasad	Cost Estimate:	$25,000
General Counsel Review: N/A
Committee Recommendation: The Finance and Administration Committee reviewed this item on June 12, 2023 and recommended _________________________.
CEQA Compliance: This action does not constitute a project as defined by the California Environmental Quality Act Guidelines Section 15378.

SUMMARY: On December 12, 2016, the District entered in to an Agreement for Management and Administrative Services with Regional Government Services (RGS). The Agreement was for a period of six months that ended on June 30, 2017.

On June 19, 2017, the District entered in to Amendment No. 1. The Agreement was for a period of twelve months that ended on June 30, 2018.

On June 18, 2018, the District entered in to Amendment No. 2. The Agreement was for a period of twelve months that ended on June 30, 2019.

On June 17, 2019, the District entered in to Amendment No. 3. The Agreement was for a period of twelve months that ended on June 30, 2020.

On June 15, 2020, the District entered in to Amendment No. 4. The Agreement was for a period of twelve months that ended on June 30, 2021.

On June 21, 2021, the District entered in to Amendment No. 5. The Agreement was for a period of twelve months that ended on June 30, 2022.

On June 20, 2023, The District entered in to Amendment No. 6. The Agreement was for a period of twelve months that will end on June 30, 2023.

Based on current experience for the past six years, staff recommends extending the services of RGS for 12 months for a not-to-exceed price of $25,000. This amendment will be from July 1, 2023 to June 30, 2024.

RECOMMENDATION: The Finance and Administration Committee should recommend that the Board authorize the General Manager or the Administrative Services Manager/CFO to execute Amendment No. 7 to existing Agreement with RGS to provide management and administrative services for an amount not to exceed $25,000. The approval of this item is contingent upon the adoption of FY 2023-2024 budget by the Board.

IMPACT TO STAFF/RESOURCES: The FY 2023-2024 budget includes funds for this service.

BACKGROUND: With the retirement of the District’s full time Human Resources Analyst, staff evaluated the District’s human resources need and realized that the most efficient way to fill the position would be to contract part-time human resources services. Since then, the District has hired a full time HR Coordinator/Contract Specialist position that performs daily HR related tasks. RGS will be used for more high-level HR related functions.

RGS is a governmental, joint powers authority, formed in 2001, who exclusively serves public sector agencies. RGS will serve as a consultant for management and administrative services to provide human resources support for the District on a part-time, continuous basis and will provide onsite office hours of two four-hour days per week. Activities include researching and recommending best practices on policies, procedures, personnel transactions; coaching and training managers on sensitive performance issues; providing training on team building and conflict resolution; developing, monitoring, and managing leave of absence; conducting non-executive recruitments; and assisting in preparation of labor negotiations.

RGS has been providing services to the District since December 12, 2016, and the existing Agreement is anticipated to remain in force through June 30, 2023. RGS will assign RGS employees to serve as the Human Resources Advisor(s) to the District and will provide support by performing District’s human resources management practices, policies and systems and by providing ongoing Human Resources Management services.

EXHIBIT

None

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