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FINANCE AND
ADMINISTRATION COMMITTEE |
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ITEM: |
ACTION ITEM |
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3. |
CONSIDER APPROVAL OF AGREEMENT WITH LYNX TECHNOLOGIES FOR GEOGRAPHIC
INFORMATION SYSTEM (GIS) SERVICES |
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Meeting
Date: |
June 12, 2023 |
Budgeted: |
Yes |
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From: |
David J.
Stoldt, |
Program/ |
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General
Manager |
Line Item
No. Professional Fees |
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Prepared
By: |
Suresh
Prasad |
Cost Estimate: |
$35,000 |
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General Counsel Review: N/A |
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Committee Recommendation: The Finance and Administration Committee reviewed this item on June 12, 2023 and recommended _________________________. |
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CEQA Compliance: This action does not constitute a project
as defined by the California Environmental Quality Act Guidelines Section
15378. |
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SUMMARY: With
the departure of District’s full-time GIS Specialist, there was a need to find
a replacement to fill that position.
Based on the size and need of the District, the
replacement of a full-time GIS position can most effectively be filled with a
part-time GIS consultant.
On June, 2017, the District entered in to an
Agreement for GIS Professional Services with Lynx Technologies. The Agreement was for a period of 12 months
that ended on June 30, 2018.
On June 18, 2018, the Board authorized to extend the contract for GIS
Professional Services for 12 months, which ended on June 30, 2019.
On June 17, 2019, the Board authorized to extend the contract for GIS
Professional Services for another 12 months, which ended on June 30, 2020.
On June 15, 2020, the Board authorized to extend the contract for GIS
Professional Services for another 12 months, which ended on June 30, 2021.
On June 21, 2021, the Board authorized to extend the contract for GIS
Professional Services for another 12 months, which ended on June 30, 2022.
On June 20, 2022, the Board authorized to extend the contract for GIS
Professional Services for another 12 months, which will end on June 30, 2023.
A revised scope of services for GIS Professional Services has been
prepared by Lynx Technologies for Board review.
If approved, this Agreement will extend for another 12 months with
effect from from July 1, 2023
to June 30, 2024.
Currently, the Pebble Beach Community Services District is using services of Lynx Technologies to provide GIS services for their district on a part-time basis. In addition, several other cities are also utilizing the services of Lynx Technologies for their GIS needs.
RECOMMENDATION: The Finance and Administration Committee
should recommend that the Board authorize
the General Manager or the Administrative Services Manager/CFO to enter into an
agreement with Lynx Technologies to provide GIS services for an amount not to
exceed $35,000. Approval of this item is
contingent upon the adoption of FY 2023-2024 budget by the Board.
IMPACT TO STAFF/RESOURCES: The FY 2023-2024 budget includes funds for this service.
BACKGROUND: Lynx Technologies will serve as a consultant for GIS services to provide support for the District on a part-time, continuous basis and will provide onsite office hours of 1-2 days per week based on the workload.
The Agreement with Lynx Technologies will be from July 1, 2023 to June 30, 2024. Lynx Technologies will assign an employee to serve as the GIS consultant to the District and will provide support by performing District’s GIS services on an ongoing basis. Details of these functions being performed by Lynx Technologies are included in Scope of Services (Exhibit 3-A).
3-A GIS Professional Services Scope of Services
U:\staff\Board_Committees\FAC prev Admin\2023\20230612\03\Item-3.docx