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FINANCE AND
ADMINISTRATION COMMITTEE |
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ITEM: |
ACTION ITEM |
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6. |
AUTHORIZE EXPENDITURE FOR SOFTWARE
MAINTENANCE AGREEMENTS/PURCHASE |
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Meeting
Date: |
June 12, 2023 |
Budgeted: |
Yes |
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From: |
David J. Stoldt,
General
Manager |
Program/ Line Item No. |
Services and Supplies
Data Processing |
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Prepared
By: |
Suresh
Prasad |
Cost Estimate: |
$174,500 |
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Committee
Recommendation: The Finance and Administration
Committee reviewed this item on June 12, 2023 and
recommended __________________. |
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CEQA Compliance: This action does not constitute a project
as defined by the California Environmental Quality Act Guidelines Section
15378. |
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SUMMARY: Staff
seeks authorization to continue with our software maintenance agreements/purchase
for geographic information systems (GIS), information technology (IT) support, financial
accounting, water demand system, watershed analysis, ground & surface water
modeling, and topographic data processing software. These software applications are for use at
the District for various IT, GIS, water demand, and
accounting functions and used by staff in their daily routine functions.
RECOMMENDATION: The Finance and Administration Committee should recommend that the Board approve expenditures in the amount of $174,500 to continue with annual software maintenance as shown in the table below:
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Product |
Price |
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ESRI ArcGIS (District Wide) |
12,500 |
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VertiGIS Geo Cortex (District Wide) |
7,000 |
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Adobe Renewal (District Wide) |
9,000 |
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Anti-Virus (District Wide) |
4,500 |
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ProofPoint (Email Spam Filter) |
2,500 |
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Sonicwall (Firewall) |
2,500 |
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Office 365 Renewal (District Wide) |
12,000 |
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DocuWare (Financial/HR) |
24,000 |
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Tyler Technologies (Financial/HR) |
32,000 |
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ClearGov (Financial) |
5,500 |
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GovInvest (Financial/HR) |
7,500 |
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Accela Support (Water Demand) |
39,000 |
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CaseWare Reporting (Financial) |
9,500 |
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Kisters North America (Hydrological) |
7,000 |
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TOTAL |
$174,500 |
IMPACT TO STAFF/RESOURCES: The FY 2023-2024 Information Technology budget includes funds for these purchases.
BACKGROUND: The GIS platform serves many purposes for MPWMD data analysis needs that include: map production, spatial analysis in support of engineering, water resource management, fisheries, conservation, and rationing analysis. All of these functions require the examination of geographic data, management, and dissemination of these data throughout the District. The effectiveness of the GIS to better serve the MPWMD staff and the public is dependent on the ability of staff to analyze geospatial data.
The IT and Accounting programs require various software applications to allow staff to complete their day-to-day duties and tasks as well as provide real-time financial information of the District.
The water demand services require the use of software to process permit applications, process connection charges, perform inspections and provide other property related reporting to staff and the board.
The Kisters platform serves many purposes for MPWMD data analysis needs that include: stream flow and rainfall data processing, storage, and reporting. All of these functions require the examination, management, and dissemination of these data throughout the District. The effectiveness of the Kisters Platform to better serve the MPWMD staff and the public is dependent on the ability of staff to operate the Aquifer Storage and Recovery Project.
EXHIBITS
None
U:\staff\Board_Committees\FAC prev Admin\2023\20230612\06\Item-6.docx