|
FINANCE
AND ADMINISTRATION COMMITTEE |
|||||
|
|
|||||
|
ITEM: |
ACTION ITEM |
||||
|
|
|||||
|
9. |
CONSIDER CONTRACT WITH MAGGIORA BROTHERS DRILLING AND PUEBLO
WATER RESOURCES TO PROVIDE AQUIFER STORAGE AND RECOVERY OPERATIONAL SUPPORT |
||||
|
|
|||||
|
June 12, 2023 |
Budgeted: |
Yes |
|||
|
|
|||||
|
David J. Stoldt |
Program/ |
Water Supply Projects |
|||
|
|
General Manager |
Line Item No.: |
1-2-1 |
||
|
|
|||||
|
Jonathan Lear |
Cost Estimate: |
$75,000 |
|||
|
|
|||||
|
General
Counsel Review: N/A |
|||||
|
Committee Recommendation: The Finance and Administration Committee
reviewed this item on June 12, 2023 and recommended _________________. |
|||||
|
CEQA Compliance:
This action does not constitute a project as defined by the California
Environmental Quality Act Guidelines Section 15378. |
|||||
SUMMARY: The District’s Carmel River Aquifer
Storage and Recovery (ASR) project is operated under a cooperative agreement
between the District and California American Water (Cal-Am.). Under this
agreement, the District operates the wells during injection season and collects
and reports data required to meet permit requirements for the State Water
Resources Control Board Division of Water Rights (DWR) and the Regional Water
Quality Control Board. The District also provides data to the
Seaside Groundwater Basin Watermaster (Watermaster) related to the Storage and
Recovery agreement between Cal-Am and the Watermaster.
In the past, the
District retained Pueblo Water Resources (PWR) on an annual basis to support
District staff with the fieldwork, data collection, conduct supervision of
unanticipated emergency repairs, and report preparation to operate the ASR
Project in all phases of operation and comply with permit
requirements. PWR was selected because their expertise and knowledge
of the Project’s equipment, operations, reporting, and regulation allow their
team to efficiently plug into any component of the program efficiently and
provide support with little notice and direction. No other firm has
the direct qualifications and experience on this project to match what PWR has
to offer the District.
Following the repeal of
the shelter in place related to COVID-19, District was able to re-staff
positions in the Water Resources Division and now has the staffing level to
perform contractor supervision when emergency repair or maintenance is needed
to ASR facilities. Moving forward,
District staff proposes to continue to use PWR for permit level compliance and
project performance guidance and to contract with Maggiora Brothers Drilling to
perform repairs and maintenance to ASR wells and facilities when needed. Instead of using PWR to hire and supervise
drilling consultants, District staff will hire and supervise drilling
consultants. This change will remove any
mark up for sub-contractors through PWR performing work on the ASR facilities
and result in cost savings for the District.
DISCUSSION: PWR has 19 years of experience in
supporting this particular project, is familiar with the ASR procedures and
regulations, and therefore is able to plug in quickly with little spin up time
when their services are needed. Most recently, PWR assisted the
District in successfully enrolling the Carmel River ASR Program in the General
Permit to Inject Drinking Water at the RWQCB.
Additionally, as the project
infrastructure ages through normal wear and tear, components break down and
need repair to maintain the functionality of the program. The
District is proposing to contract directly with a C-57 contractor (Maggiora
Brothers Drilling) to repair the infrastructure and use District staff to
supervise the work.
Staff proposes to retain
PWR to support the District with permitting and project performance support on
an as-needed basis and to contract with Maggiora Brothers Drilling for facility
repair and maintenance over the WY 2024 ASR season for an amount not to exceed
$25,000 and $50,000 respectively.
RECOMMENDATION: The Finance and Administration Committee
should recommend that the Board authorize District staff to use PWR on an
as-needed basis, not-to-exceed $25,000 and contract with Maggiora Brothers
Drilling in an amount not-to-exceed $50,000 to support the District with WY 2024
ASR operations.
BACKGROUND: The District has an existing contract with PWR
signed May 29, 2019, all work completed under this contract for WY 2024
operations will be conducted under an amendment to the existing contract. Exhibit 9-A
is the PWR fee schedule for 2023-2024.
The District does not currently have an existing contract with Maggiora
Brothers Drilling. Exhibit 9-B is the proposed contract with Maggiora to
perform maintenance and repairs to the ASR facilities. Currently there repair work that needs to be
completed to the Seaside Middle School Monitor Well and the referenced contract
covers the cost these repairs. Exhibit
9-C is an Operational Memo to File that documents
the needs for repairs to the monitor well.
Should additional repairs be needed during the WY 2024 operational year,
the additional tasks will be conducted under a separated amendment to this
contract.
IMPACT TO
STAFF/RESOURCES: Funds
for this project are included in the FY 2023-24 budget under “Water Supply
Projects,” line item 1-2-1. Funds expended to complete this work
will be shared between the District and Cal-Am through the ASR Management and
Operations agreement between the District and Cal-Am.
EXHIBITS
9-A Pueblo Water Resources, Inc. 2023 Fee Schedule
9-B Contract with Maggiora
Brothers
9-C Operational Memo to
File Documenting Damage to Seaside Middle School Monitor Well
U:\staff\Board_Committees\FAC prev
Admin\2023\20230612\09\Item-9.docx