FINANCE AND ADMINISTRATION COMMITTEE
22.	CONSIDER EXPENDITURE OF BUDGETED FUNDS WITH ETECH CONSULTING FOR AS-NEEDED MAINTENANCE OF THE ACCELA DATABASE
Meeting Date:		June 12, 2023	Budgeted:	Yes
From:		David J. Stoldt,	Program/
		General Manager	Line Item No.	xxxxx
Prepared By:		Stephanie Kister	Cost Estimate:	$8,750 NTE
Committee Recommendation: The Finance and Administration Committee reviewed this item on June 12, 2023, and recommended _______________.
CEQA Compliance: This action does not constitute a project as defined by the California Environmental Quality Act Guidelines section 15378.

SUMMARY: The District utilizes Accela software for its demand management program. This database is used for the rebate program, property title transfer compliance and permitting. The system also includes inventories for all types of water fixtures and uses, credits and debits occurring as part of the water permit process, financial accounting, and tracking of allocations and entitlements.

The Accela software has been highly customized, and due to the complex and advanced nature of the District’s regulations, the system is very complex. When regulations are changed, there is a need to adjust the functionality of the Accela system. Etech Consulting is available on an as-needed hourly basis to implement changes to the system. Staff requests approval for up to 50 hours at $175 for a not to exceed amount of $8,750 for Fiscal Year 2023-24.

RECOMMENDATION: The Finance and Administration Committee should recommend approval of the expenditure of up to $8,750 for Accela maintenance. Funding for this work is included in the Fiscal Year 2023-24 proposed budget.

EXHIBIT

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