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FINANCE AND
ADMINISTRATION COMMITTEE |
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ITEM: |
ACTION ITEM |
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11. |
AUTHORIZE EXPENDITURE FOR SOFTWARE
MAINTENANCE AGREEMENTS |
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Meeting
Date: |
May 13, 2024 |
Budgeted: |
Yes |
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From: |
David J. Stoldt,
General
Manager |
Program/ Line Item No. |
Services and Supplies
Data Processing |
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Prepared
By: |
Nishil
Bali |
Cost Estimate: |
$197,000 |
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Committee
Recommendation: The Finance and Administration
Committee reviewed this item on May 13, 2024 and recommended
__________________. |
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CEQA Compliance: This action does not constitute a project
as defined by the California Environmental Quality Act Guidelines Section
15378. |
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SUMMARY: Staff
seeks authorization to continue with our software maintenance agreements/purchase
for geographic information systems (GIS), information technology (IT) support, financial
accounting, water demand system, watershed analysis, ground & surface water
modeling, and topographic data processing software. These software applications are for use at
the District for various IT, GIS, water demand, and accounting functions and are
used by staff in their daily routine functions.
RECOMMENDATION: The Finance and Administration Committee should recommend that the Board approve expenditures and contract agreements in the amount of $197,000 to continue with annual software subscriptions and maintenance as shown in the table below:
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Product |
Price |
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ESRI
ArcGIS (District Wide) |
12,500 |
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Adobe
Renewal (District Wide) |
9,000 |
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Anti-Virus
(District Wide) |
4,500 |
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ProofPoint
(Email Spam Filter) |
2,500 |
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Sonicwall
(Firewall) |
2,500 |
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Office
365 Renewal (District Wide) |
12,000 |
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VM
Ware (Server configuration) |
2,000 |
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Microsoft
Veam/Azure (Backup) |
24,000 |
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DocuWare
(Financial/HR) |
24,500 |
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Tyler
Technologies (Financial/HR) |
35,000 |
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ClearGov
(Financial) |
5,500 |
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GovInvest
(Financial/HR) |
7,500 |
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Accela
Support (Water Demand) |
39,000 |
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CaseWare
Reporting (Financial) |
9,500 |
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Kisters
North America (Hydrological) |
7,000 |
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TOTAL |
$197,000 |
IMPACT TO STAFF/RESOURCES: The FY 2024-2025 Information Technology budget will include funds for these agreements/purchases.
BACKGROUND: The GIS platform serves many purposes for MPWMD data analysis needs that include: map production, spatial analysis in support of engineering, water resource management, fisheries, conservation, and rationing analysis. All of these functions require the examination of geographic data, management, and dissemination of these data throughout the District. The effectiveness of the GIS to better serve the MPWMD staff and the public is dependent on the ability of staff to analyze geospatial data.
The IT and Accounting programs require various software applications to allow staff to complete their day-to-day duties and tasks as well as provide real-time financial information of the District.
The water demand services require the use of software to process permit applications, process connection charges, perform inspections, and provide other property-related reporting to staff and the board.
The Kisters platform serves many purposes for MPWMD data analysis needs that include: stream flow and rainfall data processing, storage, and reporting. All of these functions require the examination, management, and dissemination of these data throughout the District. The effectiveness of the Kisters Platform to better serve the MPWMD staff and the public is dependent on the ability of staff to operate the Aquifer Storage and Recovery Project.
EXHIBITS
None
U:\staff\Board_Committees\FAC prev Admin\2024\051324\Action Items\11\Item-11.docx