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FINANCE
AND ADMINISTRATION COMMITTEE |
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ITEM: |
ACTION ITEM |
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12. |
CONSIDER RECOMMENDATION TO
AUTHORIZE A CONTRACT WITH ETECH CONSULTING FOR AS-NEEDED MAINTENANCE OF THE
ACCELA DATABASE |
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Meeting
Date: |
June 10, 2024 |
Budgeted: |
Yes |
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David J. Stoldt, |
Program/ |
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General Manager |
Line
Item No. |
xxxxx |
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Prepared
By: |
Stephanie
Kister |
Cost Estimate: |
$10,000 |
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Committee Recommendation: The Finance and Administration Committee reviewed this item on June 10, 2024, and recommended _______________. |
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CEQA Compliance: This action does not constitute a project
as defined by the California Environmental Quality Act Guidelines section
15378. |
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SUMMARY: The District utilizes Accela software for its
demand management program. This database is used for the rebate program,
property title transfer compliance and permitting.
The system also includes inventories for all types of water fixtures and uses,
credits and debits occurring as part of the water permit process, financial
accounting, and tracking of allocations and entitlements.
The Accela software has been highly customized, and due to the complex and advanced nature of the District’s regulations, the system is very complex. When regulations are changed, there is a need to adjust the functionality of the Accela system. Etech Consulting is available on an as-needed hourly basis to implement changes to the system. Staff requests approval for up to 57 hours at $175 for a not to exceed amount of $10,000 for Fiscal Year 2024-2025.
RECOMMENDATION: The Finance and Administration Committee may recommend that the Board approve the expenditure of up to $10,000 for Accela maintenance. Funding for this work is included in the Fiscal Year 2024-2025 proposed budget.
EXHIBIT
None
U:\staff\Board_Committees\FAC
prev Admin\2024\061024\Action Items\12\Item-12.docx