FINANCE AND ADMINISTRATION COMMITTEE
ITEM:		ACTION ITEM
13.	CONSIDER RECOMMENDATION TO AUTHORIZE A NEGOTIATED CONTRACT WITH A LICENSED C-57 CONTRACTOR FOR REPAIRS ON ASR ON AN AS-NEEDED BASIS
Meeting Date:			June 10, 2024	Budgeted:	Yes
From:			David J. Stoldt, General Manager	Program/	Water Supply Projects ASR Operations & Maintenance
				Line Item:	1-2-1
Prepared By:			Jonathan Lear	Cost Estimate:	$50,000
General Counsel Review: N/A
Committee Recommendation: The Finance and Administration Committee discussed this item on June 10, 2024, and recommended___________________.
CEQA Compliance: This action is a categoric exemption from CEQA under CEQA Guideline Section 15301 for “Existing Facilities.” District will prepare a NOE for this effort

SUMMARY: The District’s Carmel River Aquifer Storage and Recovery (ASR) project is operated under a cooperative agreement between the District and California American Water (Cal-Am.). Under this agreement, the District operates the wells during injection season and collects and reports data required to meet permit requirements for the State Water Resources Control Board Division of Water Rights (DWR) and the Regional Water Quality Control Board. The District also provides data to the Seaside Groundwater Basin Watermaster (Watermaster) related to the Storage and Recovery agreement between Cal-Am and the Watermaster.

Currently ASR 1 and ASR 2 are operational as injection wells at the Santa Margarita facility and are owned by the District. ASR 3 and ASR 4 are located at the Seaside Middle School site and are owned by Cal-Am but are currently being used for extraction only. Under the Amended Restated Aquifer Storage and Recovery Agreement between the District and Cal-Am, the District is responsible for scheduling maintenance and repair of ASR facilities owned by the District. Under the ASR agreement, all maintenance and repair performed on District-owned ASR facilities are reimbursable.

Under the California Uniform Public Construction Cost Accounting Act (CUPCCA) adopted by the District on April 15, 2024, Public projects of sixty thousand dollars ($60,000) or less may be performed by negotiated contract or by purchase order. District staff is seeking Board approval under the CUPCCA to hire a licensed C-57 Contractor to perform as-needed well repairs for a not-to-exceed amount of $60,000 in FY 24-25 if necessary. District staff would use comparable rates, experience working on District-owned ASR facilities, and availability to perform timely work as selection factors for choosing the contractor. With this ability, District staff will be able to move quickly to repair issues on ASR that may arise, which without swift action could potentially reduce ASR injection volumes or cause regulatory non-compliance. If a repair of more than $60,000 is necessary, District staff will solicit the project in accordance with CUPCCA and will seek Board approval to award the contract and update the budget.

RECOMMENDATION: The Finance and Administration Committee may recommend that the Board authorize District staff to enter into a contract of up to $60,000 to hire a licensed C-57 contractor for as-needed repair of District-owned ASR facilities, if necessary, in FY 24-25.

EXHIBIT

None

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