FINANCE AND ADMINISTRATIVE COMMITTEE
ITEM:		ACTION ITEM
15.	CONSIDER RECOMMENDATION TO AUTHORIZE A CONTRACT WITH SCHAAF & WHEELER TO PROVIDE DRAWING SUPPORT SERVICES
Meeting Date:			June 10, 2024	Budgeted:	Yes
From:			Dave Stoldt	Program/	1-2-1-A5/
			General Manager	Line Item No.:	35-04-786004
Prepared By:			Maureen Hamilton	Cost Estimate:	$30,000
General Counsel Approval: N/A
Committee Recommendation: The Finance and Administration Committee reviewed this item on June 10, 2024, and recommended __________.
CEQA Compliance: This action does not constitute a project as defined by the California Environmental Quality Act Guidelines Section 15378.

SUMMARY: The ASR sites were developed over 25 years. Multiple projects had overlapping design and construction schedules. MPWMD is in the process of updating the last major construction drawings with other projects’ red-line and excavation data. Accurate drawings reduce risk and mitigate costs associated with unforeseen circumstances.

In 2023 staff issued a Request for Proposals and selected Schaaf & Wheeler (SW) as the most qualified consultant. Last fiscal year SW drawings work included georeferencing, integration of sites’ topographies, utilities integration, and streamlining layer properties.

This fiscal year’s requested work includes continuing projects’ integration into the master drawings with site verifications. Work will be conducted on a time and materials basis not to exceed $30,000.

RECOMMENDATION: The Finance and Administration Committee may recommend that the Board of Directors authorize the General Manager or his designee to enter into a contract with Schaaf & Wheeler to provide drawing support services to MPWMD for an amount not to exceed $30,000.

EXHIBIT

15-A Draft Contract

U:\staff\Board_Committees\FAC prev Admin\2024\061024\Action Items\15\Item-15.docx