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FINANCE
AND ADMINISTRATION COMMITTEE |
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ITEM: |
ACTION ITEM |
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2. |
CONSIDER
AUTHORIZATION TO ENTER INTO A CONTRACT WITH TELEMETRIX CONSULTING SERVICES
FOR SLEEPY HOLLOW STEELHEAD REARING FACILITY MONITORING AND CONTROL SYSTEMS |
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Meeting Date: |
April
14, 2025 |
Budgeted: |
Yes |
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From: |
David J. Stoldt, General Manager |
Program/ |
Protect
Environmental Quality
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Line Item
No.: |
2-3-1-N |
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Prepared
By: |
Thomas
Christensen |
Cost
Estimate: |
$
34,908 |
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General
Counsel Review: N/A |
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Committee Recommendation:
The Finance and Administration Committee reviewed this item on April 14, 2025
and recommended _____________. |
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CEQA Compliance: Exempt
under §15262. |
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SUMMARY:
This item is to authorize an agreement with Telemetrix (TMX) to provide
up to 100 hours of consultant service to assist staff with plant operations and
troubleshooting, maintain instruments, provide plant electrical equipment
service, provide staff training, maintain a web service to provide remote
access to on site controls, provide telecommunications, provide 24-hour alarm
monitoring, and to provide archival operational monitoring data. It also
includes costs associated with parts that need periodic replacement such as
sensors.
RECOMMENDATION: The Finance and
Administration Committee should recommend that the Board authorize the General
Manager to enter into an agreement with Telemetrix, Inc. for consultant
services in an amount not-to-exceed $34,908.
DISCUSSION: The upgrade of
the Sleepy Hollow Steelhead Rearing Facility completed in 2021 includes a
sophisticated Programmable Logic Controller (PLC), water and air measurement
instrumentation and other equipment that monitors and controls most functions
of the plant, facilitates remote monitoring and operations, and sends alarm
calls out when the plant is not operating correctly. TMX wrote the software and installed the PLC,
maintains instrumentation, provides staff training, and provides electrical
equipment maintenance, maintains a website for staff access, and provides
24-hour operator staffed dedicated alarm call out service. The proposed agreement would cover support of
the facility by TMX for a one-year period.
IMPACTS ON STAFF AND RESOURCES: $34,908 in funds for this work are
budgeted under Sleepy Hollow Operations Budget Program line item 2-3-1-N
Operations Consultant with Web Support. The work would be performed under the direction
of District staff involved with Sleepy Hollow operations.
EXHIBIT
2-A Consultant proposal
U:\staff\Board_Committees\FAC prev
Admin\2025\041425\ActionItems\02\Item-2.docx