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FINANCE AND
ADMINISTRATION COMMITTEE |
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ITEM: |
ACTION ITEM |
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6. |
CONSIDER
AUTHORIZATION OF VARIOUS SOFTWARE MAINTENANCE AGREEMENTS |
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Meeting
Date: |
April 14, 2024 |
Budgeted: |
Yes |
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From: |
David J. Stoldt,
General
Manager |
Program/ Line Item No. |
Services and Supplies
Data Processing |
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Prepared
By: |
Nishil
Bali |
Cost Estimate: |
$203,000 |
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Committee
Recommendation: The Finance and Administration
Committee reviewed this item on April 14, 2024 and recommended
__________________. |
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CEQA Compliance: This action does not constitute a project
as defined by the California Environmental Quality Act Guidelines Section
15378. |
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SUMMARY: Staff
seeks authorization to continue with existing software maintenance agreements
and purchases for Geographic Information Systems (GIS), Information Technology
(IT) support, financial accounting, water demand system, watershed analysis,
ground and surface water modeling, and topographic data processing software. These software applications are for use at
the District for various IT, GIS, water demand, and accounting functions and are
used by staff in their daily routine functions.
RECOMMENDATION: The Finance and Administration Committee recommends that the Board approve expenditures and contract agreements in the amount of $203,000 for FY 2025-26 to continue with annual software subscriptions and maintenance as shown in the table below, plus a 5% contingency for subscriptions/agreements that are not yet finalized/executed.
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No. |
Product |
Price |
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1 |
ESRI ArcGIS
(District Wide) |
12,500 |
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2 |
Adobe Renewal (District Wide) |
7,000 |
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3 |
Anti-Virus
(District Wide) |
4,500 |
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4 |
ProofPoint (Email Spam Filter) |
2,500 |
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5 |
Sonicwall
(Firewall) |
2,500 |
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6 |
Office 365 Renewal (District Wide) |
12,000 |
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7 |
VMWare (Server
configuration) |
2,000 |
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8 |
Microsoft Veam/Azure (Backup) |
26,500 |
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9 |
DocuWare
(Financial/HR) |
29,000 |
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10 |
Deveera Managed Services (Recovery) |
7,000 |
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11 |
Tyler Technologies (Financial/HR) |
38,000 |
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12 |
ClearGov (Financial) |
6,000 |
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13 |
GovInvest
(Financial/HR) |
7,500 |
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14 |
Accela Support (Water Demand) |
39,000 |
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15 |
Kisters North
America (Hydrological) |
7,000 |
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TOTAL |
$203,000 |
IMPACT TO STAFF/RESOURCES: The FY 2025-2026 Information Technology budget will include funds for these agreements/purchases.
BACKGROUND: The ArcGIS platform serves many purposes for MPWMD data analysis needs that include: map production, spatial analysis in support of engineering, water resource management, fisheries, conservation, and rationing analysis. All of these functions require the examination of geographic data, management, and dissemination of these data throughout the District. The effectiveness of the GIS to better serve the MPWMD staff and the public is dependent on the ability of staff to analyze geospatial data.
The District’s IT and Finance/Accounting programs require various software applications to allow staff to complete their day-to-day duties and tasks, as well as provide real-time financial information of the District. Besides this, the District uses various standard software subscriptions for document management and cybersecurity needs, such as firewall protection, spam protection, and recovery/backup of District data.
The Water Demand Divison uses the Accela software to process permit applications, process connection charges, perform inspections, and provide other property-related reporting to staff and the board.
The Kisters platform serves many purposes for the District’s data analysis needs, including stream flow and rainfall data processing, storage, and reporting. All of these functions require the examination, management, and dissemination of these data throughout the District.
EXHIBITS
None
U:\staff\Board_Committees\FAC
prev Admin\2025\041425\ActionItems\06\Item-6.docx