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ADMINISTRATIVE
COMMITTEE |
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1. |
CONSIDER EXPENDITURE OF FUNDS TO PREPARE FINAL REPORT ON EVALUATION
OF SEAWATER DESALINATION PROJECTS PROPOSED FOR THE |
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Meeting
Date: |
September 11,
2007
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Budgeted: |
No |
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From: |
David A.
Berger, |
Program/ |
Contingency |
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General
Manager |
Line Item No.: |
Acct. 8900 |
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Prepared
By: |
Andrew
Bell |
Cost Estimate: |
$16,000 |
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General Counsel Approval:
N/A |
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Committee
Recommendation: The Administrative Committee reviewed
this item on September 11, 2007 and recommended __________. |
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CEQA Compliance: N/A |
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SUMMARY: The Board will consider amending an existing
contract with GEI Consultants/Bookman-Edmonston (GEI/B-E) for additional
services to revise their July 10, 2007 draft report titled “Evaluation of
Seawater Desalination Projects Proposed for the
RECOMMENDATION: Staff recommends that the Board authorize the General Manager to amend the existing contract with GEI Consultants/Bookman-Edmonston to revise the July 10, 2007 draft report titled “Evaluation of Seawater Desalination Projects Proposed for the Monterey Peninsula” in accordance with the scope of work presented in Exhibit 1-A at a cost not to exceed $16,000.
BACKGROUND AND DISCUSSION: At its February 23, 2006 meeting, the District Board authorized a contract with GEI/B-E to perform an independent review of the three desalination projects then included in the District’s comparative matrix of water supply projects. The projects are as follows:
1. Coastal Water Project, sponsored by Cal-Am.
2. North Monterey County Desalination Project, sponsored by the Pajaro/Sunny Mesa Community Services District.
3. 7.5 million-gallon-per-day project in
At the June 29, 2006 Board Special Workshop, GEI/B-E
presented their June 26, 2006 report titled “Seawater Desalination Projects Evaluation.”
At the June 2006 workshop, GEI/B-E representatives responded to a number of questions
and comments by the Board and public. At the end of the workshop, the Board asked
for the cost for additional work by GEI/B-E to revise the final report by
including responses to comments and questions during the workshop. Additional
comments on the report were submitted following the workshop. On August 31, 2006, the District hosted a public presentation on seawater conversion vessels,
a concept by which seawater would be treated on a ship located offshore, with
the potable water transported to shore for municipal use. At
the February 22, 2007 Board meeting, the Board authorized an amendment of the
GEI/B-E contract to update the June 2006 report to address comments and
questions submitted following issuance of the June 2006 report, and to add the
seawater conversion vessel project to the consultants’ evaluation.
The draft report dated July 10, 2007 and titled “Evaluation of Seawater Desalination
Projects Proposed for the
http://www.mpwmd.dst.ca.us/desalination-projects/dealination-projects.htm
The July 16, 2007 staff note regarding receipt of the report includes
the following statements: “Contingencies
authorized by the Board to address unanticipated necessary work on the part of
the consultant total $7,800. If the
estimated costs for preparation of the final report exceed this amount, staff
will seek Board authorization for amending the B-E/GEI contract.”
A significant number and breadth of comments on the draft report was
received from Water Standard Company, sponsors of the seawater desalination
vessel project. Comments were also
received from the Pajaro Valley Water Management Agency and from one member of
the public. The scope of work in the GEI/B-E contract amendment authorized by the Board
on February 22, 2007 does not include circulating the draft report for comment
and then incorporating responses to comments and questions into a final
report. It will take additional time and
expense to respond to comments received and to prepare and publish the final
report.
Additional costs were incurred by the consultant team in obtaining information from and negotiating confidentiality agreements with Water Standard Company. GEI/B-E spent a considerable amount of unbudgeted time in acquiring data on the seawater desalination vessel alternative and the associated matter of working out Non-Disclosure Agreements acceptable to both Water Standard Co. and our subconsultants.
IMPACT TO STAFF/RESOURCES:
The not-to-exceed cost in the contract with B-E/GEI would be increased by $16,000 from $82,200 to $98,200. The contract amount includes preparation of the June 26, 2006 report titled “Seawater Desalination Projects Evaluation,” and the July 10, 2007 report titled “Evaluation of Seawater Desalination Projects Proposed for the Monterey Peninsula.” Funds for this contract amendment are not included in the Project Expenditures section of the Fiscal Year 2007-2008 Budget. Therefore, staff recommends that the funds come from the Capital Projects Fund Contingency amount, which is budgeted at $16,500.
On February 23, 2006 the Board authorized an expenditure of up to $60,000, including a contingency of $5,000, to contract with B-E/GEI to prepare the 2006 report. On February 22, 2007, the Board authorized an expenditure of up to $30,000, including a contingency of $2,800, to complete the additional work required to revise the report. The proposed amendment would add $16,000 to the contract not-to-exceed amount. This includes the $7,800 in contingencies already authorized. Therefore, the Board will be authorizing the General Manager to expend an additional $8,200, which when added to the $7,800 in contingencies already approved, will provide $16,000 to finalize the report. District Engineer Andrew Bell is the staff person responsible for administering the contract.
EXHIBITS
1-A Work Effort Estimate and Cost Estimate to Finalize July 10, 2007 Draft Report, GEI Consultants/ Bookman-Edmonston
U:\staff\word\committees\Admin\2007\20070911\01\item1.doc